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How to apply for ethical approval

To apply for ethical approval you need to complete an Online Ethics Checklist.  Login using your University credentials and click on ‘Create’ to begin.

A document outlining the questions on the ethics checklist is available to download.

WHAT IS THE ETHICAL REVIEW AND APPROVAL PROCESS?

The ethical review and approval process varies depending on the researchers status (undergraduate, postgraduate taught student, PGR, staff) as well as the level of risk indicated.


The Process of Review for STUDENTS (undergraduate and postgraduate taught)

  • Guidance (students) on how to create and complete an online ethics checklist can be found here.
  • All Research ethics checklists are initially reviewed by the named Supervisor.
  • ‘Low risk’ projects are approved by the named Supervisor.
  • ‘High risk’ projects are approved by an appropriate Faculty/Department Ethics Programme Team.  The Supervisor will forward the checklist onto an Ethics Programme Team for final review and approval.
  • The system identifies risk by the responses to the questions raised in the checklist and completed by the student.

Amendments

Once your project has received ethical approval, any amendments must be approved by ‘Chairs Action’.  To make a request for an Amendment, log on to ethics checklist and from the Dashboard, click the corresponding Amendment Icon see page 5.  Requests and approval will be considered by the original ‘Approver’ i.e. Supervisor or Ethics Programme Team and approved online by Chairs Action as appropriate.  If changes are substantial you may be required to submit a new checklist.

Requests may include rewording of any documentation including participant information/agreement forms; changes to the research protocol; extension; recruitment strategies


The Process of Review – Postgraduate Researchers (MRes, MPhil, PhD, DProf, EngD, EdD)

  • Guidance for PGRS on how to create and complete an online ethics checklist can be found here.
  • All Research ethics checklists are initially reviewed by the named Supervisor. The Supervisor will forward the checklist onto an appropriate Approver:
  • ‘Low risk’ projects are approved by a Department Ethics Champion.
  • ‘High risk’ projects are approved by an appropriate Research Ethics Panel.  The Supervisor will forward the checklist onto an Ethics Programme Team for final review and approval.
  • PGRs will be invited to attend Panel and they must be accompanied by a member of the Supervisory Team.  If a member of the Supervisory Team cannot be present, then the application will be deferred until the next Panel meeting.  This should be factored in when planning research activities. See REP meeting dates.
  • The system identifies risk by the responses to the questions raised in the checklist and completed by the student.

Amendments

Once your project has received ethical approval, any amendments must be approved by ‘Chairs Action’.  To make a request for an Amendment, log on to ethics checklist and from the Dashboard, click the corresponding Amendment Icon – see page 5.  Requests and approval will be considered by the original ‘Approver’ i.e. Ethics Champion or Research Ethics Panel and approved online by Chairs Action as appropriate.  If changes are substantial you may be required to submit a new checklist.

Requests may include rewording of any documentation including participant information/agreement forms; changes to the research protocol; extension; recruitment strategies.


The Process of Review – Staff

  • Guidance for Staff on how to create and complete an online ethics checklist can be found here.
  • ‘Low risk’ projects are approved by a member of an appropriate Research Ethics Panel by email.
  • ‘High risk’ projects are approved by an appropriate Research Ethics Panel.
  • Staff will be invited to attend Panel. See REP meeting dates.
  • The system identifies risk by the responses to the questions raised in the checklist and completed by the student.

Please note: If you are a member of staff registered on a part-time PhD and you are seeking approval for research in relation to your PhD, please complete the checklist as a Postgraduate Researcher and not Staff.  The review and approval process for postgraduate research will apply.

Amendments

Once your project has received ethical approval, any amendments must be approved by ‘Chairs Action’.  To make a request for an Amendment, log on to ethics checklist and from the Dashboard, click the corresponding Amendment Icon.  Requests and approval will be considered by the Chair,  Research Ethics Panel and approved online by Chairs Action as appropriate.  If changes are substantial you may be required to submit a new checklist.  Further guidance is available to download.

Requests may include rewording of any documentation including participant information/agreement forms; changes to the research protocol; extension; recruitment strategies