To apply for ethical approval you need to complete an Online Ethics Checklist. Login using your University credentials and click on ‘Create’ to begin.
The Process of Review:
- Research ethics applications for undergraduate and postgraduate (Taught) students are initially reviewed and approved by the named supervisor (minimal risk applications) or approved by Faculty Ethics Programme Teams (above minimal risk applications). If a Supervisor receives an ‘above minimal risk‘ application to review, they should forward onto the Ethics Programme Team for review and approval. If a decision cannot be made by the Programme Team, applications should be forwarded to the Research Ethics Panel via the Research Governance Adviser (email email@example.com).
- Guidance for Students on how to create and complete an online ethics checklist can be found here.
- Guidance for Supervisors on how to use Cohort for the review and approval of ug/pgt student checklists (low risk) can be found here. Please remember that if you wish to review checklists ‘off campus’, you will need Horizon software to connect to your desktop. Contact IT Services (Tel: 65515 or https://bournemouth.service-now.com/sp)
- Guidance for Ethics Programme Teams on how to use Cohort for the review and approval of ug/pgt students checklists (high risk) can be found here. Please remember that if you wish to review checklists ‘off campus’, you will need Horizon software to connect to your desktop. Contact IT Services (Tel: 65515 or https://bournemouth.service-now.com/sp)
Normally you don’t need to attach a copy of your research protocol/proposal to your chectklist, however, you should seek guidance from your Tutor/Supervisor.
If you’re intending to conduct interviews/focus groups (any other face to face activities with participants), please make sure you attach a Participant Information Sheet and Participant Agreement Form, any recruitment adverts, interview protocol, observation schedules or debrief information sheets. If you’re conducting a survey, attach a copy of the questions.
- See guidance ‘how to prepare your participant information sheet‘ and participant agreement form template which you can download and amend to suit your project needs.
Gatekeepers. If you need to use a gatekeeper to access participants, please confirm who the Gatekeeper is and their involvement. You should obtain a written agreement from the Gatekeeper, which clarifies their role & responsibilities and that they support the research. Confirmation needs to be agreed before data collection commences.
Referral Services. If it is explicit in your participant information that you intend to refer participants to third party referral services e.g. the Samaritans, the third party referral service should be informed of the planned research activity before the data collection starts; this is both courteous and professional. Confirmation that this will be done should be made clear within the summary boxes when completing the checklist.
Questionnaire/Online Surveys. It is not necessary when conducting survey/questionnaires for a separate participant information sheet or participant agreement form. A questionnaire should start with a shortened version of the PI Sheet (preamble) and include brief details such as:
- The purpose of the research/questionnaire
- Who is being asked to participate?
- Do I have to take part?
- How long will it take to complete?
- How will my information be kept?
- How will this benefit me?
- Consent and Withdrawal- With the new GDPR coming into force in May, consent can no longer be implied by the Participant completing the questionnaire/survey. Please include appropriate consent statements e.g. “I confirm that I have read and understood the Information Sheet for the study and have had the opportunity to ask questions. I understand that my participation is voluntary and that I am free to withdraw at any point without giving a reason (simply by closing the browser page) and without their being any negative consequences. However, I understand that once I have completed and submitted the questionnaire I am unable to withdraw my anonymised data from the data, as my identity cannot be determined”.
- Contact for further information: Provide your name and email address (as a minmum) and include the email address of your supervisor/tutor.
- Who to contact in case of complaint – a name of an independent senior member of academic staff, normally the Deputy Dean for Education & Professional Practice should be included. There is now a central ‘research governance’ email address to insert rather than the DDEPP’s BU email address – firstname.lastname@example.org.
Post approval process
Should you need to make any changes to your project which may affect your current ethical approval, please email your Supervisor as all changes need to be approved. Please quote the Ethics ID related to your project.
Requests may include rewording of any documentation including participant information/agreement forms; changes to the research protocol; extension; recruitment strategies