Open access to peer reviewed publications has been anchored as an underlying principle in the Horizon 2020 and is explained in the Regulation and the Rules of Participation. If you are a beneficiary or hoping to be a beneficiary of a Horizon 2020 grant, you need to be aware of your obligations to publish open access. Below are some of the key points taken from Horizon 2020 guidance which can be accessed in full here.
Are you supposed to deposit?
All Horizon 2020 beneficiaries are required to deposit and ensure open access.
What to deposit
- A machine-readable electronic copy of the published version publisher’s final version of the paper, including all modifications from the peer review process, copyediting and stylistic edits, and formatting changes (usually a PDF document)
- A final peer-reviewed manuscript accepted for publication final manuscript of a peer-reviewed paper accepted for journal publication, including all modifications from the peer review process, but not yet formatted by the publisher (also referred to as “post-print” version).
Where to deposit
Researchers should deposit in a repository for publications of their choice. In order to manage and monitor open access compliance, BU request that all authors publish in our institutional repository (BURO) this can be done easily through BRIAN. Further information on how to do this can be accessed here.
When to deposit
Each beneficiary must deposit as soon as possible. To comply with HEFCEs Open Access policy this should be on acceptance of the article.
When should Open Access be provided
Each beneficiary must ensure open access to the deposited publication — via the repository — at the latest: (i) on publication, if an electronic version is available for free via the publisher, or (ii) within six months of publication (twelve months for publications in the social sciences and humanities) in any other case.
For open access publishing, researchers can publish in open access journals, or in journals that sell subscriptions and also offer the possibility of making individual articles openly accessible (hybrid journals). Where the case, the Author Processing Charges (APCs) incurred by beneficiaries are eligible for reimbursement during the duration of the action. For APCs incurred after the end of their grant agreement, a mechanism for paying some of these costs will be piloted. In the case of open access publishing open access must be granted at the latest on publication.
Beneficiaries must also ensure open access to the bibliographic metadata that identify the deposited publication. The bibliographic metadata must be in a standard format and must include all of the following:
- the terms [“European Union (EU)” and “Horizon 2020”][“Euratom” and Euratom research and training programme 2014-2018″];
- the name of the action, acronym and grant number;
- the publication date, and length of embargo period if applicable, and
- a persistent identifier.
In all cases, the Commission encourages authors to retain their copyright and grant adequate licences to publishers. Creative Commons offers useful licensing solutions in this regard (e.g. CC-BY, see Creative Commons Licenses).
In the context of the digital era, the notion of’ publication’ increasingly includes the data underpinning the publication and results presented, also referred to as ‘underlying’ data. Beneficiaries must aim to deposit at the same time the research data needed to validate the results presented in the deposited scientific publications, ideally into a data repository, and aim to make open access to this data. But there is no obligation to do so.