Category / Guidance

NHS research cost attribution and funding update – support on offer at BU

You may have seen an earlier post regarding recent developments, surrounding changes to the way that NHS research costs will be attributed and funded.

Acord specialists working within Local Clinical Research Networks (LCRN) are available to assist researchers in completing the SoECAT.
However, there is also further guidance and support on offer at BU. Email Research Ethics with any queries you may have, as well as requests for any guidance surrounding NHS research and associated procedures.

Changes to the way that NHS research costs will be attributed and funded

We have been informed by MRC of changes to the way that NHS research costs will be attributed and funded. You may already be aware but the Department of Health and NIHR have introduced a new attribution tool called the Schedule of Events Attribution Tool (SoECAT) which will now be mandatory for any researcher wishing to access resources within the NHS for their study. The Pilot stage for the project began on 1st October 2018 and there are three main changes;

1.  Any researcher applying to a funding call that opened from 1st October will be required to submit a SoECAT with their proposal or with their second stage proposal if applying to a 2-stage application process.

2.  All current research projects accessing resources within the NHS will be asked to migrate onto the new SoECAT system.

3.  A ‘high threshold’ is being introduced where the portion of NHS costs attributed to Excess Treatment Costs (ETC) will in future be reassessed for value to the NHS before these ETC are funded. This threshold is set at more than 1M per study or 20,000 per patient.

There are Acord specialists working within Local Clinical Research Networks (LCRN) who are available to assist researchers in completing the SoECAT. It is anticipated that these Acord specialists will be in high demand and while DH is training more Acord specialists they advise that researchers wishing to access this resource do so early during preparation of their proposals.

During this Pilot stage MRC are working with DH and NIHR to devise appropriate ways of working for MRC applicants and will be able to update their Guidance for Applicants in early 2019.

Next steps for researchers undertaking/planning to undertake clinical studies;

1.  Contact your Acord specialist within your LCRN for more information and to discuss completion of the SoECAT.

2.  While they are updating MRC guidance more information can be found here on the NIHR web-site.

If you have any questions, please contact your LCRN Acord specialist.

 

#DataSavesLives – using patient data for research

Patient data underpins and leads to improvements in research and care.

The National Institute for Health Research (NIHR) has recently shared a resource surrounding the use of patient data in clinical research. The page contains a number of useful links to guidance such as the NHS pages on why patients’ data matters and also the Understanding Patient Data resource, which outlines a set of key principles that should be followed in using patient data for research purposes.

Acknowledging contribution

It’s important that if a researcher uses patient data, that they acknowledge it by using the following citation –

“This work uses data provided by patients and collected by the NHS as part of their care and support”

The above has been developed by use MY data, a movement of patients, carers and relatives, in place to ensure that the patient data used is protected by the appropriate safeguards, and is treated with the respect and confidentiality it deserves.

National data opt-out programme

The page likewise signposts the above programme which allows patients and the public to opt-out of their confidential patient information being used for planning and research purposes.

All health and care organisation will uphold these choices by March 2020.

Je-S outage – are you working on a research council application?

The UKRI Joint Electronic Submissions (Je-S) service will be unavailable between 9pm GMT on Friday 23 November to 8am GMT on Monday 26 November due to essential database maintenance.

If you are working on an application to the research councils, you will need to be aware of this and may want to download any essential documents (for your application or help text/guidance) before 9pm on Friday.

UKRI apologise for any inconvenience.

Review and changes to BU Prestigious Funders scheme

The Prestigious Funders scheme was launched in August 2017, revised in February 2018 and October 2018.  The revised policy document can be found here or on the BU staff intranet under ‘policy/ research/ pre-award’.

The main changes are as follows:

  • There is no longer a requirement for applicants to make a case for the BU costs of funding a PGR. If your application meets the eligibility criteria (based on value) then you will be advised by the RKEO Funding Development Officer when they receive the completed intention to bid form.
  • The BU income value threshold for ECRs applying to external prestigious research funders has been revised to £100k (before full economic costing (fEC)) for both pathways: PGR studentships and Postdoctoral research staff.
  • The value threshold for all those adding a BU funded PGR student when applying to an external prestigious research funder has been revised to £100k (before fEC).
  • Applications to other funders (from those listed in the scheme document) are now eligible to add a BU funded PGR to applications when costed at BU income over £350K (before fEC) or £100k (before fEC) for ECRS for the PGR studentship pathway only.
  • The value threshold for the postdoctoral research staff pathway 2 remains at £350k but has been revised to £100k for ECRs (both before fEC).  Only funders listed in the scheme document are considered for this pathway.
  • Clarification has been given that a postdoctoral researcher will normally be included within an application at 1FTE post for the duration of the project (applicants can choose to reduce this so that it is appropriate to their research plan).

No retrospective requests will be considered (i.e. any applications submitted before 25 October 2018 who now meet the new eligibility criteria will not be able to apply). The scheme continues to be open for applications where BU lead and where we are a Co-Investigator to another institution, as long as the eligibility requirements are met.

Please read the full scheme document for clarification of the above.  You will need time to build this into your application and so please speak with your RKEO Funding Development Officer as soon as you think you might meet the eligibility criteria for either pathway.

Looking for a Challenge?

Bournemouth University invites expressions of interest from internationally recognised mid-career to senior researchers who currently work outside the UK, and are active within the social sciences and humanities who wish to apply for the British Academy Global Fellowship scheme (BAGF).

The purpose of the Global Professorships is to enable world-class scholars to further their individual research goals while strengthening the UK research base and advancing the research goals and strategies of their UK host universities. Each four-year appointment is intended to be a complete project in itself and is expected to involve a specific research focus.

More information about the scheme will be available presently from the British Academy. There are strict eligibility requirements and potential candidates are advised to check these carefully.

Candidates who intend to apply for a BA BAGF at Bournemouth University as the host institution are asked to submit the following BA EOI form – Prof 2018  application to apekalski@bournemouth.ac.uk no later than 27th November 2018.

There is no guarantee that applications which arrive after this date will be supported or processed.

 

Procedure For applicants applying through Bournemouth University

Should you be interested in applying through Bournemouth University for a BAGF, please note that your expression of interest application will be assessed by the relevant Faculty in the first instance.

Once your application has been approved by Faculty, it will be sent for internal review. The panel will be convening on the 13th December 2018, and candidates can expect feedback by 4th December 2018.

If your application has been approved, the research facilitator responsible will work with you on your application.

The internal deadline for submitting applications via the BA’s Flexi-Grant system will be 5 working days before the external BA deadline (28 February 2019) – this is to allow time for institutional approval of your application, a requirement by the British Academy.

If you have further questions or queries please contact lease contact apekalski@bournemouth.ac.uk.

Important update regarding human DNA from acellular materials

The revised Governance Arrangement for Research Ethics Committees document was released recently.

Amongst updates to incorporate legal, policy and operational developments, following a public consultation by the Human Tissue Authority, research involving human DNA extracted from acellular material is now included in the document, as requiring NHS Research Ethics Committee review.

If you are collecting ‘relevant materials‘ and rendering them acellular, then storage of the samples does not require a HTA license – however, a license is required for distribution of the samples, or if you are extracting DNA from these materials.

Please get in touch if you have any queries or wish to discuss the samples being collected/stored at BU.

UKRI GDPR and Research – An Overview for Researchers

It is important that researchers understand what the General Data Protection Regulation (GDPR) means for them and the personal data that is processed during their research. Compiled with the support of the Information Commissioner’s Office, the UKRI have provided a GDPR overview for researchers, which sets out guidance and signposts to further sources of information.

Failing to publish data from clinical trials presents risk to human health

A recent inquiry into research integrity was made earlier this year by the Science and Technology Committee, which revealed that nearly half of clinical trials fail to publish their results.

This lack of publishing has been deemed a risk to human health and a contributory factor in research wastage.

The article gives examples of a number of studies that are yet to be published, and how this activity ‘threaten(s) research integrity, and in some cases, endanger(s) human life’. The full article can be found here.

The University has administrative access to the ClinicalTrials.gov system – get in touch with us  if you are conducting clinical research, to ensure that you have access.

Have you been involved with an event designed for the external community?

Then we want to hear from you!

The University is currently compiling the data for the annual Higher Education – Business & Community Interaction survey (HE-BCI) due to be submitted to HESA shortly. Data returned is used to calculate our HEIF grant.

We are asked to submit details of social, cultural and community events designed for the external community (to include both free and chargeable events) which took place between 1 August 2017 and 31 July 2018.

Event types that should be returned include, but are not limited to:

  • public lectures
  • performance arts (dance, drama, music, etc)
  • exhibitions
  • museum education
  • events for schools and community groups
  • business breakfasts

We cannot return events such as open days, Student Union activity, commercial conferences, etc.

All events that we ran as part of the Festival of Learning, ESRC Festival of Social Science and Cafe Scientifique series are likely to be eligible for inclusion and we will collate this information on your behalf centrally.

If you have been involved with any other event which could be returned, please could you email your contact as soon as possible (see below) and confirm: the event name and date, whether it was free or chargeable, the estimated number of attendees, and an estimate of how much academic time was spent preparing for (but not delivering) the event:

  • SciTech – Norman Stock
  • FoM – Rob Hydon
  • HSS – Deirdre Sparrowhawk
  • FMC – Laura Hampshaw
  • Professional Service – Julie Northam (RKEO)

The data returned is used by Research England to allocate the HEIF funding so it is important that we return as accurate a picture as possible.

BA Small Grants – call open 5th Oct 2018

The call for the next round of BA/Leverhulme Small Research Grants will open 5th October 2018 and close 5pm on Wednesday 7th November 2018 and is aimed at Early Career Researcher and/or pump priming purposes.

It is strongly advised that you attend the British Academy small guidance session on 9th October 2018, where the Funding Development team will go through:

  • The British Academy scheme notes for applicants
  • The British Academy  FAQs
  • The British Academy  Assessment Criteria
  • As well as a chance to ask questions from recent British Academy award winners

After the session you will have the chance to sit with a Research Facilitator and Funding Development Officer, to go through costs and your draft proposal.  As well as the opportunity to have your proposal reviewed by an external application reviewer.

If you can’t attend this session, then we ask you to submit your intention to bid form to your Funding Development Officer by 9th October 2018, after this date applications will be moved to the summer round.

The British Academy have provided updated guidance on the small grants – BA scheme notes for applicants and BA FAQs . They have asked that all applicants read the documentation carefully before starting their application.

Timeline

The call closes at 5pm on Wednesday 7th November 2018.

Date Action
5 October 2018 Scheme Opens
9th October RKEO British Academy Guidance session and/or

Intention to bid forms to be submitted to your faculty funding development officer

4th November midnight Nominated referee supporting statement to be completed via FlexiGrant
4th November midnight Your final application must be submitted on FlexiGrant  by this date at the latest
5th – 7th November 2018 Institutional checks to take place by RKEO
7th November 2018 Submission

Any queries please contact Alexandra Pekalski 

EU FIRST Project

A Bournemouth University team from the Faculty of Science and Technology visited University of Groningen for FIRST mid-term review. It was a very productive meeting with a lot of effective outcomes for research and knowledge exchange. Dr. Lai Xu and Dr. Paul de Vrieze are FIRST coordinators representing Bournemouth University and the team is pleased to announce that FIRST will continue to move towards a factory of the future for European Union.

If you want to know more about the project and get involved, please contact Dr. Lai Xu or Dr. Paul de Vrieze. You can also follow our social medial links on Facebook, Twitter, Instagram and YouTube Channel.

During the mid-term review meeting, the FIRST EU project advisor Irina Elena Tiron giving a talk on RISE projects. A useful instrument for researchers in EU (and beyond).

BA Small Research Grants opens 5th Oct 2018

The call for the next round of BA/Leverhulme Small Research Grants will open 5th October 2018 and close 5pm on Wednesday 7th November 2018 and is aimed at Early Career Researcher and/or pump priming purposes.

It is strongly advised that you attend the British Academy small guidance session on 9th October 2018, where the Funding Development team will go through:

  • The British Academy scheme notes for applicants
  • The British Academy  FAQs
  • The British Academy  Assessment Criteria
  • As well as a chance to ask questions from recent British Academy award winners

After the session you will have the chance to sit with a Research Facilitator and Funding Development Officer, to go through costs and your draft proposal.  As well as the opportunity to have your proposal reviewed by an external application reviewer.

If you can’t attend this session, then we ask you to submit your intention to bid form to your Funding Development Officer by 9th October 2018, after this date applications will be moved to the summer round.

The British Academy have provided updated guidance on the small grants – BA scheme notes for applicants and BA FAQs . They have asked that all applicants read the documentation carefully before starting their application.

Timeline

The call closes at 5pm on Wednesday 7th November 2018.

Date Action
5 October 2018 Scheme Opens
9th October RKEO British Academy Guidance session and/or

Intention to bid forms to be submitted to your faculty funding development officer

4th November midnight Nominated referee supporting statement to be completed via FlexiGrant
4th November midnight Your final application must be submitted on FlexiGrant  by this date at the latest
5th – 7th November 2018 Institutional checks to take place by RKEO
7th November 2018 Submission

Any queries please contact Alexandra Pekalski 

How to avoid being late

I published the updated late submissions procedure earlier this week.  I thought it might be useful to those applying for funding to have a few tips on how to avoid being late:

  • Plan out your research for the year, five years and even ten years – the RKEO Research Facilitators can help you with this by discussing your career progression, the impact you want your research to have both short- and long-term, and opportunities available to support you with your research plans
  • Ensure your Research Professional searches are up-to-date and finding the opportunities for you – RKEO Funding Development Officers can help you set up searchers that ensure you get the heads-up on what’s coming up
  • Look for schemes where there are multiple calls and plan realistically for the call deadline that suits you – you don’t have to go for the one in two weeks’ time when there is another in 3 months’ time
  • Look for opportunities to attend funder town meetings/information days for specific calls/ schemes – not only are these great opportunities to get a heads up on what calls are coming out soon but it is also an opportunity to network and find potential research collaborations
  • If you require partners to support your research, ensure these are in place and on board with your plans before considering applying. Similarly, ensure your research team are in place and can support you with the application preparation
  • Don’t put yourself under unnecessary pressure – start writing down your case for support and research ideas before looking for the right funding opportunity
  • Talk to your HoD and peers about what you want to achieve – they will be able to offer you support and can provide peer review
  • Take up the opportunities available under the RKEDF to help you with application writing or attend our STEAMLabs to form interdisciplinary, collaborative groups – these are both great opportunities to network and form new partnerships for future research applications
  • Get all those involved in a proposal on board before writing, especially if the funder has e-submission. Ensure investigators are registered on the e-submission sites; ensure CVs are updated for all those required; ensure letters of support from partners include a recent date, are on headed paper, and are signed; and make sure that any BU letters of support are drafted and that those who will sign it know what your application is about and what support you’re asking BU for.
  • TIME – this is the biggest thing you need! – to ensure your application stands a good chance of success you need to think through your objectives and ensure they’re well defined, make your hypothesis clear, consider the impact of your research, include relevant preliminary data, tell a compelling story, and justify your methods.  See the 12 top tips for writing a grant application provided by the MRC when they visited BU last year.

We’re here to support you and so do get in touch with your RKEO colleagues as soon as you have an idea.

Procedures for late submission of external research and KE applications

The procedures for late submissions of external research and knowledge exchange applications has been updated to provide greater clarification. The updated procedure can be found on the staff intranet here.  This now contains useful links to the standard process when applying, as well as the financial regulations and explanations of full economic costing.  The Faculty Executive Deans have also provided their support to the procedure.

RKEO will endeavour to support and submit all applications where possible.  We recognise that some funders will give short-notice of a call and that there may be other circumstances where sufficient notice cannot be given.  However, all applications, regardless of time to submit, have to go through the same costing and approval process and there is an expectation that only good quality and competitive applications should be submitted.  Applicants should also note that time has to be factored in for Faculty Executives and/or UET to read and sign-off final submissions (these are busy people who spend a lot of time in meetings).  RKEO will be flexible where we can for those exceptional cases.

If you have any queries then please contact Jo Garrad, RKEO Funding Development Manager.

 

Publish Open Access in Springer Journals for Free!

BU has an agreement with Springer which enables its authors to publish articles open access in one of the Springer Open Choice journals at no additional cost.

There are hundreds of titles included in this agreement, some of which are – Hydrobiologia, European Journal of Nutrition, Annals of Biomedical Engineering, Climatic Change, Marine Biology and the Journal of Business Ethics. A full list of the journals included can be found here

To make sure that your article is covered by this new agreement, when your article has been accepted for publication, Springer will ask you to confirm the following:

  • My article has been accepted by an Open Choice eligible journal
  • I am the corresponding author (please use your institutional email address not your personal one)
  • I am affiliated with an eligible UK institution (select your institutions name)
  • My article matches one of these types: OriginalPaper, ReviewPaper, BriefCommunication or ContinuingEducation

Springer will then verify these details with us and then your article will be made available in open access with a CC BY licence.

Please note that 30 Open Choice journals are not included in this agreement as they do not offer CC BY licensing.

If you have any questions about the agreement or the process, please contact OpenAccess@bournemouth.ac.uk