Home » Completing the ethics checklist – useful resources

Completing the ethics checklist – useful resources

All Researchers (including students undertaking research projects), should familiarise themselves with the following guidance (See also Keeping Information Secure and Research Data Management):

Research activities such as data collection should not commence before the online ethics checklist (including participant information/agreement forms if relevant) has been approved.


The online ethics checklist has 4 sections which you should complete:

Section 1 – Researcher/Project Details
Section 2 – Filter Questions
Section 3 – My Research
Section 4 – Attachments/Researcher Statement

Within the checklist itself you will find a number of help guides which you can open as you work your way through each section to complete the checklist.

Amendments – requests for amendments should now be made online via the online ethics checklist.  Please refer to the guides ‘how to complete the online ethics checklist’ (links above) for details.


Online Ethics Checklist – Section 1: Project Details:

The summary should be no more than 500 words (include details on background methodology and research outputs). This summary must be written in everyday language which is free from jargon.  Please explain any technical terms or discipline-specific phrases.

Address all the questions highlighted by the checklist. Where additional text boxes have been provided you should provide consise answers; no more than 250 characters (including spaces).   Do not attach a copy of your research protocol or research proposal in place of answering the questions.


Data Collection Activities: Points to remember

If you’re intending to conduct interviews/focus groups (any other face to face activities with participants),  please make sure you attach a Participant Information Sheet (PI Sheet) and Participant Agreement Form (PAF), any recruitment adverts, interview protocol, observation schedules or debrief information sheets to your checklist.  If you’re conducting a survey, attach a copy of the questions.

  • PI Sheet/PAF templates are available (see templates section),  so please make sure you download an up to date version every time you submit a checklist for a new project.  If you’re seeking an Amendment, you may need to consider whether a revised PI Sheet/PAF is required.

Gatekeepers.  If you need to use a gatekeeper to access participants, please confirm who the Gatekeeper is and their involvement.  The Researcher should obtain a written agreement from the Gatekeeper, which clarifies their role & responsibilities and that they support the research. Confirmation needs to be agreed before data collection commences.

Referral Services. If it is explicit in your participant information that you intend to refer participants to third party referral services e.g. the Samaritans, the third party referral service should be informed of the planned research activity before the data collection starts; this is both courteous and professional.  Confirmation that this will be done should be made clear within the summary boxes when completing the checklist.

Questionnaire/Online Surveys

When conducting survey/questionnaires the questionnaire should include a short version of the PI Sheet (preamble) and include brief details about the research you are conducting.  We’ve provided subheadings as a guide and additional text which should be included (in blue) as detailed in the Information template.


Other Useful Documents


External resources