We are pleased to announce the introduction of a new Intention to Bid (ITB) form which will replace the existing Word document and email process with immediate effect. The new ITB form will provide a better user experience and create a more efficient administrative control process for Research Development and Support (RDS). This solution can be used now and doesn’t rely on any immediate IT investment.
The new form uses Microsoft Forms and SharePoint Lists to track the ITB application progress. By removing the need to email forms to individuals RDS will have oversight of the whole process.
The new Intention to Bid (ITB) form and the ITB research costings spreadsheet template are both available now in the Policies & Procedures/Research/Pre-award section of the intranet. Draft costings for bids can be completed in the costings template. PDF copies of all submissions can be printed or saved but there are limitations to editing a form once it has been submitted.
As a service, RDS is committed to delivering service excellence to enable BU’s academic community to deliver and grow world-leading research for societal benefit. The program of work continues to look at processes to enhance the user experience.
Changes include improvements to the pre- and post-award support being offered. Building on the delivery of a new Principal Investigator report which is currently in the final stages of being rolled out, and continuing our collaboration with the Transformation Team.
For any queries about the transformation of pre-award services at BU, please contact Jo Garrad or Brian Kaliczynskyj to discuss further.
For any technical issues in relation to the form, please contact Roy Harvey directly.
If you need help with your research application and can meet certain criteria, then you may be eligible to receive support from one of our External Application Reviewers (EARs).
With a new and simplified process, you can request this when you submit your Intention to Bid form, and you meet at least one of the following conditions:
- The application is to a prestigious funder (UK research councils, Wellcome Trust, Leverhulme Trust, British Academy, Royal Society, NIHR and EU Horizon 2020)
- The application is to a strategically important funding call, including those in the BU2025 Strategic Investment Areas
- NERC Standard Grants
- One-off calls for multi-million pound bids (such as AHRC’s Creative Clusters Programme and Research England’s E3 call)
- The applicant is a member of the BU Research Council Development Scheme and is applying to a UK Research Council call
- The applicant is an ECR and is applying to a prestigious funder
Your Research Facilitator will then be in contact to discuss your needs. Approval will need to be given both by RKEO and your department before an EAR is appointed to support you.
If you do not meet the above conditions, help may still be available in certain circumstances. Additionally, certain calls may be eligible for external support from other sources. – please discuss these with your Research Facilitator.
Please note that this is an application reviewing service; the EARs will not write your bid for you.
The ItB form is a mandatory document for completion by all BU staff as part of the internal approvals process for external RKE (Research and Knowledge Exchange) funding applications.
In line with the BU2025 Strategic Plan and the latest development from the RKE development framework initiatives, the ItB form has recently gone through some additions and modifications in order to incorporate these.
Please see below details of the changes:
1. Prestigious Research Funders PDRA and PGR Studentship scheme
The BU Prestigious Research Funders PDRA and PGR Studentship scheme provides internal investment for additional research staff/students on applications for external research funding from a list of prestigious funders. The scheme was first introduced in 2017, with a recent revision conducted in October 2018. The scheme guidance can be found here. If you are eligible, you can make use of this section on the ItB form to indicate if you wish to utilise this scheme.
2. External Application Reviewers
As part of the RKE Development Framework, academics now have the opportunity to engage with external application reviewers or external trainers with the aim to enhance research funding applications prior to submission. The scheme was first introduced in 2017, with a recent revision conducted in October 2018. The scheme guidance can be found here. If you are eligible, you can make use of this section on the ItB form to indicate if you wish to utilise this scheme. Your request will then be forwarded to the relevant Research Facilitator for consideration and action.
3. BU2025 Strategic Plan
In order to track BU’s progress and development against the BU2025 Strategic Plan, three new sub-sections have now been added to the ItB form so that we can efficiently capture and record information on research projects that meet the UN Sustainable Development Goals; research projects with strong elements of Social Science and/or Humanities; and research projects that align with the BU2025 Strategic Investment Areas.
The newly revised Intention to Bid form can be found here. The ItB form is a mandatory step as part of the internal approvals process for external funding applications and it is important for all sections to be completed when this is returned to your Funding Development Officer.
If you have further queries on how to complete the form or if you need help with completing the form, please do not hesitate to get in touch with your Funding Development Officers.
As part of the internal approval process for external funding applications, it was agreed by all Faculties (and subsequently recorded in the BU Financial Regulations) that the following is mandatory:
- An Intention to Bid Form must be lodged with RKEO; and
- When emailed to RKEO, the PI must cc. his/her Head of Research/ Department with the ITB Form.
To help streamline processes and procedures, all Faculties will make use of this Intention to Bid Form, alongside a faculty specific AQA Annexure document to indicate the chosen Quality Approval method (please ask your Funding Development Officers for your Faculty AQA Annexure or for more information about this process).
RKEO’s Funding Development Team is available to provide pre-award support and their contact details can be found on the Research Blog. Should you have any difficulty in accessing the documents on the Staff Intranet, please request them from us and we will send you a copy.