The procedures for late submissions of external research and knowledge exchange applications has been updated to provide greater clarification. The updated procedure can be found on the staff intranet here. This now contains useful links to the standard process when applying, as well as the financial regulations and explanations of full economic costing. The Faculty Executive Deans have also provided their support to the procedure.
RKEO will endeavour to support and submit all applications where possible. We recognise that some funders will give short-notice of a call and that there may be other circumstances where sufficient notice cannot be given. However, all applications, regardless of time to submit, have to go through the same costing and approval process and there is an expectation that only good quality and competitive applications should be submitted. Applicants should also note that time has to be factored in for Faculty Executives and/or UET to read and sign-off final submissions (these are busy people who spend a lot of time in meetings). RKEO will be flexible where we can for those exceptional cases.
If you have any queries then please contact Jo Garrad, RKEO Funding Development Manager.
There has been quite a steep rise in the late notification of applications for external R&KE funding. Although it is always pleasing to see bids going in, the late bids cause a number of issues, not only for Faculty/UET approvers, quality assurance, but also in terms of RKEO resources. Also it often puts unnecessary pressure on all involved, including the Principal Investigator.
All applications should normally be prepared in good time, informing RKEO (normally by the submission of an intention to bid form) at the beginning of the application process. For major funders, applications should start to be prepared at least four months in advance of the closing date to ensure that a quality application is submitted. There is a mandatory internal deadline of five working days for any (finalised) applications that are submitted to funders who have an e-submission process. This is on advice from those funders as they require the research office to approve submissions. This is to allow time for applications to be checked by RKEO in line with funder guidance and allow for any iterations required by the PI. Research Councils are now office rejecting any slight errors rather than returning applications for amendment and so the checks that RKEO carry out are vital to ensuring that academics don’t fall at the first hurdle.
If a PI contacts RKEO at short notice or in the case of an e-submission, close to the five working days’ notice (please bear in mind that all costs and approvals must be in place beforehand), the decision may be made that they cannot submit the application. This is particularly likely during busy periods where RKEO resources are already fully committed to support those applicants that have contacted us early. Jo Garrad, RKEO Funding Development Manager, will discuss such cases with Faculty DDRPP’s before making a decision. A full procedural document can be found on the staff intranet under the ‘Research’ section – Procedures for late submission of external R&KE applications.