Category / Guidance

The R & KE Operations Team Are Moving!

Guidance, Post-award, R & KE Operations

 Space at Talbot Campus is scarce, so to make room for more student focused activities the R & KE Operations Team will be moving to Melbury House at the end of July.

We are confirming availability of hotdesks in each school to ensure members of the team will continue to be as accessible to Talbot Campus colleagues as possible, we are also incorporating hotdesks in our office in Melbury House which colleagues will be welcome to use.

The move itself will take place between Thursday 26th and Monday 30th July. Access to the team will be limited during this time, so please bear this in mind if you have any pending application deadlines or project needs and make provisions for support in advance where possible.

Many thanks,

The R & KE Operations Team

 

 

 

BRIAN – Full text articles

Guidance

The functionality to upload full text articles is available in BRIAN.  However, the import from BURO is still taking place and so your existing full text articles will not yet show in BRIAN.  Please do not upload any full text articles just yet as this information may be populated once BURO and BRIAN have finished the upload.

Once this import has been completed, I will provide details on how to upload full text articles.

Thank you for your patience.

BRIAN – Edited Chapters

Guidance

Any edited chapters that were previously input into BURO will have been imported into BRIAN.

If you have edited chapters that are new or were not previously in BURO then these will need to be manually input into BRIAN as online databases do not currently offer this service.  Google Books may be able to find some meta data for the book itself, but not completely for chapters.  Therefore, if you only have a few edited chapters then it would be appreciated if you could manually input these into BRIAN.  Click on ‘Add new Chapter’ and then ‘Skip this step and go straight to manual entry’.  You will then need to input the details of the edited chapter and remember to save.

If you have more than a few edited chapters that were not previously in BURO then RDU will manually input these into BRIAN for you during this launch period.  If you require RDU to input your edited chapters, please supply the following information:

  • Relationship type: ‘Author’, ‘Editor’, or ‘Translator’
  • Title
  • Authors last name and initials
  • Editors last name and initials
  • Chapter number

There are a number of other fields that you can view following the instructions above.  If you have the information for these fields and can provide them to RDU then we will also input these.  Please send your edited chapter information to BRIAN@bournemouth.ac.uk and mark the subject field as ‘Edited Chapters’.

BRIAN continues to develop functionality to search other online databases so the ability to search for chapters may be forthcoming in the future.

BRIAN User Guides

Guidance

The BRIAN full user guide is available once you have logged on to BRIAN and will shortly be available through the staff intranet.

There are two other helpful guides available on BRIAN.  The quick start guide will help you get started and the trouble-shooting guide will help you refine your search setting:

BRIAN – Quick Start Guide v1 – this has been updated with further information about publication management.

BRIAN – Trouble-shooting Guide for Search Settings

There is a short guide to the staff external web pages, which can be found here: BU Staff External Web Pages

Fusion Investment Fund – It is almost time to submit applications

Funding opportunities, Fusion, Guidance

Good morning!

This week I have received enquiries from colleagues trying to locate the Fusion Investment Fund application form.

The FIF application form is available here, please remember to submit your applications by 2:00pm on Sunday 1st July.

I would also like to clarify that the only costings which should be on the forms are salaries and research costs – not any overheads, as this is a BU-funded scheme.

For clarification please see the Fusion Investment Fund FAQs V4. 

Best of luck!

Sam Furr

BRIAN – External Profile

Guidance

BU External Staff Web Pages

The BU external staff web pages can be found here: http://staffprofiles.bournemouth.ac.uk   Clicking on this link will take you to the home page. 

You do not need to log in and so please ignore the ‘log in’ at the top of the screen.

Input a surname in full into the ‘Search’ box and click on ‘Search’.  You will then be presented with matches for that surname and you should select the one you want.

The profile for the selected person will appear.  All information presented has been imported from BRIAN (Bournemouth Research Information and Networking) and so you cannot amend information here.  If you wish to make changes to the information within your profile then the majority of this will be done through BRIAN.  Any changes that are made on BRIAN will be uploaded overnight.

If you wish to amend your name then this must be done through HR.  You can request a change through ‘Update your contact details’ on the staff intranet home page.

There are a number of graphs and charts automatically populated within the external staff web pages.  The publications chart is based solely on your publications entered into BRIAN.  The ‘co-author network’ and ‘Map of Science’ are currently being reviewed to see how useful these may be.

Your previous staff profile can be found either through your academic school pages or by typing in the following address and writing your username at the end.  These will be available to you for the next three weeks only.  All external queries on the BU web site will be directed to your new profile page.

http://onlineservices.bournemouth.ac.uk/academicstaff/Profile.aspx?staff=username

More information will follow on how best to present your publications.

BRIAN is here

Guidance

BRIAN has worked hard all weekend and has now imported all data that we hold, as well as information for external data sources.  We will switch on the email alerts at 10.15am today and so the majority of you will receive an alert to tell you that you have publications pending.  There are a few things to note and so please read the rest of this Blog.

Can I ask that you all take the time to read through the user guides available on BRIAN?  These can be found in BRIAN and by clicking the ‘help’ button at the top right-hand side of the screen.  Ideally, you should read the full guide before using BRIAN but there is a ‘Quick start guide’ for those with limited time.  Whilst it might seem easier to just send me a quick email, when 300 of you do it, I won’t be able to send you a quick answer.  The user guides are straightforward and should answer all of your questions.

The Grants are still being imported from RED and should be completed this week.  Therefore, you do not need to manually add any BU grants.  However, if you wish to input grants received at previous institutions then you can do this.  Instructions are available in the full user guide.

You can input your keywords into BRIAN.  These aren’t yet linked to the external profile pages but will be resolved shortly.

RDU circulated an email last week to all those who did not have a photo on their academic profile page, and asked these staff to submit a photo if they wanted one to appear on their new profile page.  If you would like to change your existing photo, please ensure that it is between 250 x 250 and 350 x 350 pixels in size and be saved as username.thumbnail.jpg  For consistency these need to be a head and shoulders shot please.  Photos should be sent to BRIAN@bournemouth.ac.uk

The external profile pages can be found here: http://staffprofiles.bournemouth.ac.uk/  Please note that you do not have to log in.  Just enter your surname (this must be spelt out in full) in the ‘search’ box and press ‘search’.  All graduate students will have a profile on here and so should follow the same instructions as above.  You do not need to click on the ‘graduate student’ link as we have not connected this up yet.

There will be more useful information coming out about BRIAN this week and so keep reading the Blog for the latest news.

Fusion Investment Fund – It is almost time to submit applications – 1st July Deadline!

Funding opportunities, Fusion, Guidance

Criteria for the Fusion Investment Fund have now been compiled

Good Morning! The last few weeks have been a flurry of activity; Friday saw the last Fusion Investment Fund Telephone surgery, with the opportunity for applicants to review their drafts with Matthew before they submit proposals.

I also published the FAQs for the Fusion Investment Fund on Tuesday and do hope you have had the opportunity to review these.  The Criteria by which committee groups will judge the applications is included so it is an essential read if you plan to apply to the fund.  Click the link to see the FAQs FIF V3.

The final thing for me to say is I really look forward to receiving your applications and want to remind you that the deadline is the 1st July (This Sunday) we will not be extending the deadline.

Best of Luck!

Sam

To apply to the fund please your application forms to FusionFund@bournemouth.ac.uk.

The EU Pod is launched!

Guidance, Post-award

In response to feedback from across schools, the R & KE Operations team has been restructured to include a dedicated EU Pod headed up by Paul Lynch.

The pod will assume the post-award management of all current EU projects together with the pre-award management of  future EU applications across all schools and professional services.

 

So, if you’re interested in EU funding but don’t know how to get started with your application contact a member of the EU Pod:

Paul Lynch – Senior R & KE Officer (EU)

Alexandra Peirce – R & KE Officer (EU)

 

 

BRIAN – One day to go

Guidance

BRIAN is almost here.

You will have seen from previous Blog articles the benefits of BRIAN, how to refine your searches, how easy it is to use, and how you can control the content of your staff profile page.  I now wanted to tell you of the benefits to PhD students, as well as the ability to delegate within BRIAN.

BRIAN will be available to PhD students, which will enable them to have their own profile page on the BU web site.  In addition to this, PhD students will be able to search BRIAN to see who within BU is carrying out the research that they are interested in and could potentially be a supervisor.  Supervisors will be able to link UG and PG students to their profiles.  There will be more information available on this once BRIAN goes live.

If you are too busy, you can delegate editing rights to another member of staff, in order for them to help you.  Set a delegate by clicking on ‘home’ and then choosing ‘delegate’ from the sub-menu.  Your delegate(s) will receive copies of your email alerts and will be able to log in (using their own credentials) and ‘impersonate’ you to edit your records.  Anyone to whom you have delegaed rights to help with your records will appear at the bottom of your BRIAN home page.  Further details can be found in the user guides available on BRIAN.

Please can I ask that you do not log into the BRIAN until confirmation is given that the system is live.  Many thanks.

BRIAN – Almost there

Guidance

The clock is ticking and we’re almost there with launching BRIAN.  You can watch the latest video on the benefits of uploading full-text outputs to BURO:

Approving or declining publications on BRIAN couldn’t be simpler.  You will receive an email to let you know that you have publications waiting for you in BRIAN.  When you log on to BRIAN it will tell you how many pending publications you have waiting:

 

By clicking the number shown in red, you will be taken through to your list of pending publications.  You’ll be presented with a list of pending publications, which will show a summary of the publication.  You can view full details from here, including the data source. On the right hand side of the publication is a red ‘X’  to decline and a green ‘Tick’ to approve.  If you have several publications to approve/decline then you can tick a check box in the left-hand corner of each publication and then click the larger approve/decline button above to approve/decline in bulk.  That’s it!

The best thing about BRIAN is that it allows you to have control over your external profile.  Whatever you choose to add to BRIAN will be displayed in your external profiles.  This includes a number of activities, such as your biography, academic group, memberships, website and social media links, plus many more options.

As said before, full user guides will be available when the system goes live.

Please can I ask that you do not log into the BRIAN until confirmation is given that the system is live.  Many thanks.

Fusion Investment Fund Update – FAQ’s released

Funding opportunities, Fusion, Guidance

Just a quick update on the Fusion Investment Fund.  The application deadline is fast approaching and I am aware of lots of activity.  Last week the selection committee for each of the three funding strands met for the first time and discussed the selection criteria they would use in making their assessments. 

There was a range of different views but all three committees decided to adopt a very similar approach based on five criteria which would be scored one to four and supplemented with textural comments. 

These assessment criteria are included within a series of Frequently Asked Questions (FAQs FIF V3), based on questions that I have been asked in the last couple of weeks.  I would encourage you to read these carefully since there are some key hints in fine tuning your applications.

The budget allowances for each funding stream have changed too following the committee’s first meetings; The committee for ‘Staff Mobility and Networking’ confirmed awards from £1,000 and up to £10,000 will now be made.  The committee for the Co-Creation and Co-Production strand confirmed awards from £5,000 and up to £75,000 will now be made. 

The SL Committee recognises that in some cases it may need to make grants larger than £15k in order to support some periods of study leave.  Applicants requesting larger sums should make this clear on the application form and in the case of support.

During the last few weeks we have run a series of surgeries and workshops to help staff in preparing their applications. There is still opportunity to gain further support:

  1. On Friday the 22 June I will be running a bid surgery between 11.00 and 13.00 in P403, details and the booking form are available on the Staff Portal.  Just bring your draft proposal or idea along and I will see what we can do to help.
  2. On Monday 25 June I will be running a telephone workshop between 10.00 and 11.30 simply drop an email to staffdevelopment@bournemouth.ac.uk with your extension number or the number you will be on during that period and I will give you an individual call at some point during the session.  It is your chance to ask an individual or specific question.

 If you have any other queries don’t hesitate to get in touch with me directly and I wish you all good luck with your applications.

 

Matthew Bennett

BRIAN – 3, 2, 1, LIVE

Guidance

 

Well it’s only three days to go before BRIAN goes live and it’s a hive of activity at this end.  You can see the latest video on the benefits of building an online profile:

httpv://www.youtube.com/watch?v=Kz9o9eDQRKA

One of the many benefits of BRIAN is that you can refine your ‘search’ settings to find new publications for you to approve.  You should only need to do this once but you can tweek your ‘search’ settings at any time.  Here are some basic instructions on how to refine your search once BRIAN goes live:

Click on ‘search settings’ in the ‘my elements’ menu.

Under ‘Name Variants’ add all combinations of your name and initials under which you publish.

Under ‘Addresses’ you can add previous institutions or those which you collaborate with.

If your name is popular, e.g. John Smith, you may wish to add a ‘Start Date’ or ‘Keywords’ to restrict the search.  This will be most beneficial to new academics who go by the name ‘Albert Einstein’.

 BRIAN is linked to several data sources from which it imports publications.  If you have an ID with a data source, e.g. Web of Science, you will be able to enter this so that the data source specifically sends your publications through against that ID only.  More details will be available on this in the ‘Quick Start Guide’ when BRIAN goes live.

Stay tuned for more news tomorrow.

BRIAN – coming to a computer near you!

Guidance

The new publications management system, BRIAN, will go live on 22 June.  Here’s what it can do for you:

  • BRIAN will provide a facility for academics to quickly and easily update their research activity via a single point of data entry which will enable research information to be used in multiple places, including BURO and the BU Staff Profile web pages, without the need to duplicate or enter additional data.
  • BRIAN will allow academics to have ownership of their staff profile web pages so these are easily kept up to date, allowing academics to promote themselves for potential research collaborations, research grants and enterprise opportunities, research assessment exercises, etc. It will also provide a search function for staff to find out about potential collaborative opportunities with colleagues from across the institution.
  • BRIAN will enable BU to meet research assessment requirements (particularly the UK Research Excellence Framework) by improving the administrative efficiency and data accuracy – in terms of staff preparation, mock exercises, data collation, analysis, scenario planning and meeting future requirements.
  • BURO will in future only contain records for outputs supported with a full-text copy of the output. Academic staff will no longer add records direct to BURO, but via BRIAN.

Watch this short video to find out the benefits of having one system in which to enter data, which is then used multiple times:

httpv://www.youtube.com/watch?v=eH–vuEZlDw

There will be further guidance and helpful hints on using BRIAN throughout this week and so watch this space!

Fusion Investment Fund Applications – Three weeks to go!

Funding opportunities, Fusion, Guidance, Training

I would like to remind you of the deadline for applications to the Fusion Investment Fund, which is the 1st July. 

Last Fusion Investment Fund Workshops – Places are still available!

Many of your colleagues have attended these workshop sessions in the last two weeks, bringing along draft proposals to show Matthew Bennett and his team of academics.  I attended the surgery session on Thursday 7th June, meeting colleagues taking the opportunity to attend and ask for specific advice and pointers from Matthew on how to make their applications stand out from the crowd. 

Please be aware we re-scheduled the Study Leave Workshop – This is now taking place on Wednesday 13th June

Study Leave Workshop:

Wednesday 13th June 2012, 09:00-10:00 – PG146, Thomas Hardy Suite (TC).

This workshop will provide academics preparing proposals for study leave funding with the opportunity to discuss issues around study leave, the contractual/HR side of the arrangements, and the benefits of undertaking study leave. The workshop will be lead by Matthew Bennett with support from HR and a couple of BU academics with experience of taking study leave as part of their careers. Max of 30 attendees.

The Last Fusion Investment Fund surgery:

Friday 22th June 2012, 12:00-14:00 – P403, Poole House (TC)

These surgeries will provide academics preparing proposals for one of the FIF strands with the opportunity to bring their ideas and drafts to discuss with Matthew Bennett and a team of Professors and to test out what makes a good, fundable proposal with a competitive edge. Max of 30 attendees per session.

  • Booking onto a session is easy, simply click the link to be taken to Staff Development bookings page.

 

Applying to the fund.

 To apply to the fund please see the information here on our intranet pages.

 If you have any queries about the fund please email FusionFund@bournemouth.ac.uk.

Best of luck!

Sam

Increasing publication impact – publishing in journals covered by the main external publication databases

Guidance, Publishing

Publishing in journals covered by the main external publication databases, such as Scopus and the Web of Science, will give your research greater visibility and will ensure that citations received are counted in your citation metrics (for example, in your Scopus H-index). The journals that tend to be covered by these external databases are the ones produced by the big publishing houses – Wiley-Blackwell, Elsevier, Springer, etc. These journals are likely to have larger readerships and greater institutional subscriptions than journals published by smaller publishers, which will increase the potential visibility of your research and therefore the potential citations/downloads.

Fusion Investment Fund Applications – Five Weeks to go!

Funding opportunities, Fusion, Guidance

Hi – I am Sam, I started working last week in the RDU as Resources Administrator with specific responsibility for the Fusion Investment Fund.  I would like to remind you of the deadline for applications to the Fusion Investment Fund, which is the 1st July.

Workshop and Surgery places are available to book now!

 Should you need help writing the perfect proposal, we can help you!  I am pleased to announce the dates of our first Fusion Investment Fund surgeries and workshops over the coming weeks.  Here are the details:

 

Fusion Investment Fund surgeries:

Thursday 7th June 2012, 12:00-14:00 – PG146, Thomas Hardy Suite (TC)

Friday 22th June 2012, 12:00-14:00 – P403, Poole House (TC)

These surgeries will provide academics preparing proposals for one of the FIF strands with the opportunity to bring their ideas and drafts to discuss with Matthew Bennett and a team of experienced academics and to test out what makes a good, fundable proposal with a competitive edge. Lunch is included.

Study Leave Workshop:

Wednesday 6th June 2012, 13:00-15:00 – PG146, Thomas Hardy Suite (TC).

This workshop will provide academics preparing proposals for study leave funding with the opportunity to discuss issues around study leave, the contractual/HR side of the arrangements, and the benefits of undertaking study leave. The workshop will be lead by Matthew Bennett with support from HR and a couple of BU academics with experience of taking study leave as part of their careers.  Lunch is included.

 

The Perfect FIF Proposal:

Wednesday 6th June 2012, 10:00-12:30 – PG146, Thomas Hardy Suite (TC)

Friday 8th  June 2012 13:30-16:00 – MG01, Melbury House (LC)

This session will be led by Matthew Bennett and will focus on writing the perfect proposal for the Fusion Investment Fund strands.

 

Strengthening your FIF Proposal:

Thursday 7th June 2012, 09:30-13:30 – EB202, EBC (LC)

Thursday 7th June 2012, 13:30-16:30 – EB202, EBC (LC)

This session will be lead by John Wakeford from the Missenden Centre and will provide academics who have drafted their FIF proposals with the opportunity to have their proposals reviewed by John Wakeford and to identify areas that could be strengthened.  Attendees will need to provide a copy of their draft FIF proposal to me no later than Wednesday 6th June at midday; this is to ensure John has enough time to read these prior to the session. Max of 12 attendees per session. Lunch is included.

 

How to book onto one of these sessions:

Booking onto a session is easy, simply click here to be taken to the bookings page.

To apply to the fund please see the information here on our intranet pages.

Good Luck!

Sam

BURO and Academic Staff Pages to become read-only

Guidance

The new publications management system, BRIAN, will be available from 22 June.  In order to migrate current data into BRIAN (Bournemouth Research, Information & Networking), the BURO and Academic Staff Pages will only be available in read-only mode from Monday, 28th May 2012.  Staff will be able to modify their profile using BRIAN from the 22 June.

I would advise you to stop inputting any further information into BURO from today, which will enable the BURO team within the Library to complete any outstanding actions.  From the 22 June staff will be able to use BRIAN to manage their BURO records.

You can update your Academic Staff Pages up until Sunday, 27th May 2012.  This information will migrate across to BRIAN and so any amendments made this week will be imported into the new system.

For those who have never heard of BRIAN – watch this space for a series of articles on the BU Research Blog and staff portal over the coming weeks.  We recently published details  link on a series of demonstrations for staff about the new system.  If you have any concerns or queries then please contact Jo Garrad in the Research Development Unit who is coordinating the BRIAN launch.  

I appreciate your cooperation over the next few weeks while we make the necessary transition.

Best wishes

Matthew