Now that the summer has been (did you notice?) and gone, many of you are now turning your attention to your external profiles and how to make them look as impressive as possible to the outside world. This has meant an increase in queries about how to use BRIAN and so I have created a list of answers to FAQ’s and these can be found in the link below. Before I get on to this though, have you read the Blog article advertising the ‘Scopus and BRIAN Workshops’ that Matthew Bennett will be running shortly? If not, click here for more details.
The aim of these workshops is to support academic colleagues to learn more about Scopus and BRIAN, and how they can use these systems to monitor their publication impact, identify where to publish, identify potential collaborators and also to help them to ensure their Scopus and BRIAN profiles are up to date and optimised. Matthew Bennett will do an initial presentation about the two systems and this will be followed with the opportunity for participants to look through their own Scopus and BRIAN profiles together with Library and RKEDO (formerly RDU) staff.
They will take place on both the Lansdowne and Talbot Campuses on the following dates:
1 October 10am – 11am CG21 Talbot Campus
10 October 2:30pm – 3:30pm S102 Lansdowne Campus
15 October 10am – 11am CG21 Talbot Campus
23 October 2:30pm – 3:30pm S102 Lansdowne Campus
31 October 9am – 10am S102 Lansdowne Campus
Please book a place if you would like to attend by following this link
The external staff profile pages that existed before BRIAN will be removed from the BU web site on Monday, 3rd September. These have only been available internally for the last two months. External visitors to the web site have been directed to the new staff profile pages since the introduction of BRIAN.
To find out how to improve your external profile page, please visit the guidance available for using BRIAN and how this populates your external profile page. You can find user guides and short videos here.
BU launched its new publications management system, BRIAN (Bournemouth Research Information and Networking), this week. Over 300 of you have already logged in and input information. BRIAN provides a facility to quickly and easily update your research activity in one place, which enables research information to be used in multiple places.
For those of you who have been inputting your information into BRIAN, you should now see your external profile pages taking shape. Your profile pages will allow you to promote yourself for potential research collaborations, research grants and enterprise opportunities. It will also provide a search function for staff to find out about potential collaborative opportunities with colleagues from across BU, and so the more staff update their profiles, the greater the opportunity for collaboration and seeing the benefits of BRIAN.
Don’t forget to look at the user guides in my earlier blogs. Also, there is help available in the RDU for all things BRIAN related: BRIAN@bournemouth.ac.uk
Some of the features soon to be added to BRIAN: Grants; REF; improved PhD Student information – watch this space!
All full text articles in BURO can now be accessed via BRIAN. You can view these via the ‘Full Text’ tab within your BRIAN publications screen. Where there is a full text article for a publication, a number will appear on the tab, i.e. ‘Full Text (1)’.
In order to comply with BU’s Academic Publications Policy on Open Access, academics are responsible for uploading their research outputs, including full text articles. See page 5 of BRIAN – Quick Start Guide v1 to see how to deposit full text articles into BURO via BRIAN. For further information on the publications policy, please contact the BURO staff.
I’m pleased to announce that 278 staff have logged into BRIAN in the first three days of it going live.
RDU have offered support to staff for uploading photos and edited chapters. We have additional support available in the office now and so please do send through your information whilst this support is available. It will also improve your external profile quickly. All requests should go to BRIAN@bournemouth.ac.uk
The functionality to upload full text articles is available in BRIAN. However, the import from BURO is still taking place and so your existing full text articles will not yet show in BRIAN. Please do not upload any full text articles just yet as this information may be populated once BURO and BRIAN have finished the upload.
Once this import has been completed, I will provide details on how to upload full text articles.
Any edited chapters that were previously input into BURO will have been imported into BRIAN.
If you have edited chapters that are new or were not previously in BURO then these will need to be manually input into BRIAN as online databases do not currently offer this service. Google Books may be able to find some meta data for the book itself, but not completely for chapters. Therefore, if you only have a few edited chapters then it would be appreciated if you could manually input these into BRIAN. Click on ‘Add new Chapter’ and then ‘Skip this step and go straight to manual entry’. You will then need to input the details of the edited chapter and remember to save.
If you have more than a few edited chapters that were not previously in BURO then RDU will manually input these into BRIAN for you during this launch period. If you require RDU to input your edited chapters, please supply the following information:
Relationship type: ‘Author’, ‘Editor’, or ‘Translator’
Authors last name and initials
Editors last name and initials
There are a number of other fields that you can view following the instructions above. If you have the information for these fields and can provide them to RDU then we will also input these. Please send your edited chapter information to BRIAN@bournemouth.ac.uk and mark the subject field as ‘Edited Chapters’.
BRIAN continues to develop functionality to search other online databases so the ability to search for chapters may be forthcoming in the future.
You do not need to log in and so please ignore the ‘log in’ at the top of the screen.
Input a surname in full into the ‘Search’ box and click on ‘Search’. You will then be presented with matches for that surname and you should select the one you want.
The profile for the selected person will appear. All information presented has been imported from BRIAN (Bournemouth Research Information and Networking) and so you cannot amend information here. If you wish to make changes to the information within your profile then the majority of this will be done through BRIAN. Any changes that are made on BRIAN will be uploaded overnight.
If you wish to amend your name then this must be done through HR. You can request a change through ‘Update your contact details’ on the staff intranet home page.
There are a number of graphs and charts automatically populated within the external staff web pages. The publications chart is based solely on your publications entered into BRIAN. The ‘co-author network’ and ‘Map of Science’ are currently being reviewed to see how useful these may be.
Your previous staff profile can be found either through your academic school pages or by typing in the following address and writing your username at the end. These will be available to you for the next three weeks only. All external queries on the BU web site will be directed to your new profile page.
BRIAN has worked hard all weekend and has now imported all data that we hold, as well as information for external data sources. We will switch on the email alerts at 10.15am today and so the majority of you will receive an alert to tell you that you have publications pending. There are a few things to note and so please read the rest of this Blog.
Can I ask that you all take the time to read through the user guides available on BRIAN? These can be found in BRIAN and by clicking the ‘help’ button at the top right-hand side of the screen. Ideally, you should read the full guide before using BRIAN but there is a ‘Quick start guide’ for those with limited time. Whilst it might seem easier to just send me a quick email, when 300 of you do it, I won’t be able to send you a quick answer. The user guides are straightforward and should answer all of your questions.
The Grants are still being imported from RED and should be completed this week. Therefore, you do not need to manually add any BU grants. However, if you wish to input grants received at previous institutions then you can do this. Instructions are available in the full user guide.
You can input your keywords into BRIAN. These aren’t yet linked to the external profile pages but will be resolved shortly.
RDU circulated an email last week to all those who did not have a photo on their academic profile page, and asked these staff to submit a photo if they wanted one to appear on their new profile page. If you would like to change your existing photo, please ensure that it is between 250 x 250 and 350 x 350 pixels in size and be saved as username.thumbnail.jpg For consistency these need to be a head and shoulders shot please. Photos should be sent to BRIAN@bournemouth.ac.uk
The external profile pages can be found here: http://staffprofiles.bournemouth.ac.uk/ Please note that you do not have to log in. Just enter your surname (this must be spelt out in full) in the ‘search’ box and press ‘search’. All graduate students will have a profile on here and so should follow the same instructions as above. You donot need to click on the ‘graduate student’ link as we have not connected this up yet.
There will be more useful information coming out about BRIAN this week and so keep reading the Blog for the latest news.
BRIAN is now live but due to the enormous amount of data that has been imported into it from several different sources ready for the launch, it’s taking its time to populate all fields on the external site. Therefore, please can I ask that you don’t log in to BRIAN until Monday so that the system has the weekend to pull all of the information in? This also means that you should not click on the link in the top right-hand corner that says ‘Click here to find out more about BRIAN’ as this goes to the log in page. If you want to find out more about BRIAN then click here.
As said in a previous Blog, your publications will be imported from a number of data sources. You will have a number of existing publications imported from BURO and in addition to this, BRIAN will now import from online databases, for example, Web of Science. BRIAN is clever enough to match and authenticate any publication pulled in from an online database with a duplicate from BURO. In order to allow the system time to authenticate these for everyone, we will not switch on the automatic emails informing you of publications to approve until Monday.
One of the benefits of BRIAN is that it allows you control of your external profile pages. If you have an existing profile page then your information has been manually input into BRIAN as far as possible. As of next week, external people will be directed to your new profile page. However, we will leave your current profile page available for you to view so that you can compare them if you wish. These will be available for the next three weeks only. A reminder will be sent out the week before these are switched off.
User Guides are available on BRIAN for you to look at on Monday. I will write an article next week on additional functions that BRIAN will perform in the near future.
You will have seen from previous Blog articles the benefits of BRIAN, how to refine your searches, how easy it is to use, and how you can control the content of your staff profile page. I now wanted to tell you of the benefits to PhD students, as well as the ability to delegate within BRIAN.
BRIAN will be available to PhD students, which will enable them to have their own profile page on the BU web site. In addition to this, PhD students will be able to search BRIAN to see who within BU is carrying out the research that they are interested in and could potentially be a supervisor. Supervisors will be able to link UG and PG students to their profiles. There will be more information available on this once BRIAN goes live.
If you are too busy, you can delegate editing rights to another member of staff, in order for them to help you. Set a delegate by clicking on ‘home’ and then choosing ‘delegate’ from the sub-menu. Your delegate(s) will receive copies of your email alerts and will be able to log in (using their own credentials) and ‘impersonate’ you to edit your records. Anyone to whom you have delegaed rights to help with your records will appear at the bottom of your BRIAN home page. Further details can be found in the user guides available on BRIAN.
Please can I ask that you do not log into the BRIAN until confirmation is given that the system is live. Many thanks.
The clock is ticking and we’re almost there with launching BRIAN. You can watch the latest video on the benefits of uploading full-text outputs to BURO:
Approving or declining publications on BRIAN couldn’t be simpler. You will receive an email to let you know that you have publications waiting for you in BRIAN. When you log on to BRIAN it will tell you how many pending publications you have waiting:
By clicking the number shown in red, you will be taken through to your list of pending publications. You’ll be presented with a list of pending publications, which will show a summary of the publication. You can view full details from here, including the data source. On the right hand side of the publication is a red ‘X’ to decline and a green ‘Tick’ to approve. If you have several publications to approve/decline then you can tick a check box in the left-hand corner of each publication and then click the larger approve/decline button above to approve/decline in bulk. That’s it!
The best thing about BRIAN is that it allows you to have control over your external profile. Whatever you choose to add to BRIAN will be displayed in your external profiles. This includes a number of activities, such as your biography, academic group, memberships, website and social media links, plus many more options.
As said before, full user guides will be available when the system goes live.
Please can I ask that you do not log into the BRIAN until confirmation is given that the system is live. Many thanks.
Well it’s only three days to go before BRIAN goes live and it’s a hive of activity at this end. You can see the latest video on the benefits of building an online profile:
One of the many benefits of BRIAN is that you can refine your ‘search’ settings to find new publications for you to approve. You should only need to do this once but you can tweek your ‘search’ settings at any time. Here are some basic instructions on how to refine your search once BRIAN goes live:
Click on ‘search settings’ in the ‘my elements’ menu.
Under ‘Name Variants’ add all combinations of your name and initials under which you publish.
Under ‘Addresses’ you can add previous institutions or those which you collaborate with.
If your name is popular, e.g. John Smith, you may wish to add a ‘Start Date’ or ‘Keywords’ to restrict the search. This will be most beneficial to new academics who go by the name ‘Albert Einstein’.
BRIAN is linked to several data sources from which it imports publications. If you have an ID with a data source, e.g. Web of Science, you will be able to enter this so that the data source specifically sends your publications through against that ID only. More details will be available on this in the ‘Quick Start Guide’ when BRIAN goes live.
Stay tuned for more news tomorrow.
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