Latest research and knowledge exchange news at Bournemouth University
Emma Crowley from Library services will be holding a drop-in session to support academic colleagues in submitting their open access outputs to BURO via BRIAN ahead of the Mock REF submission deadline.
Please feel free to bring your digital outputs with you so they can be submitted at the session.
If you are new to BRIAN – Bournemouth Research Information and Networking system, there is an option for you to easily import your list of publications from a previous system onto BRIAN.
All you need is a list/ lists of your publications in either a Bibtex(.Bib) or Reference Manager/ EndNote (.RIS) format which you can easily generate from an existing publication system. It is therefore vital that you would have generated a list of all your publications either in a .Bib or .RIS format before you leave your previous institution to join BU. Please note that if you have stored previous publications in an institutional repository or subject repository, there may be an option for you to export your publications lists.
Different institutions may have adopted their current research and information system differently. Using BRIAN as an example, you can generate the file and import the file via these steps:
Step 1 :
Go to your ‘Home’ page on BRIAN, click on ‘export’ next to any publication type
Step 2:
Choose either the ‘RIS’ option or the ‘BibTex’ option from the drop down list
Please note that for staff who are unfortunately leaving BU, steps 1 and 2 should be followed in order to generate lists of publication which you can take along to your next institution. For staff who are new to BU, steps 1 and 2 above may not be exactly the same, depending on the current system you are using. Once you have obtained the relevant publication lists in either .Bib or .RIS file, you can then follow steps 3, 4, 5 and 6 to upload your publications. (Please check with your current research office if you are unsure about extracting your publications lists).
Step 3:
Expand the ‘Elements’ option on the left hand panel, and expand on ‘Publications’ by click on the ‘+’ sign
Step 4:
You will see the ‘Import’ option – click on it and you will be guided to this page
Step 5:
Locate the .Bib or .RIS file you’ve created, choose the appropriate format and click ‘Upload’
Step 6:
The system will then allow you to choose whether to import the publication, supplement existing record, or not to import as seen in the example below and please choose an option as appropriate to your situation.
Please note that these are publications which already exist within the system, therefore it’s providing three different options. You may encounter a different set of options with new publications currently not on the system.
If you have further queries, please direct them to BRIAN@bournemouth.ac.uk.
If you are unsure of how to upload the full text of your publication onto BRIAN to be deposited in BURO, these are the three easy steps you can follow!
Step 1 – Ensure publication record already exists in your BRIAN account. If it does not, click on the ‘+’ sign next to it –
You will see a search box on the following page. Enter the title of your publication in the search box. If the record of your publication already exists within BRIAN, you simply need to scroll to it and ‘claim’ it. Otherwise, scroll to the bottom of the page and click on ‘create manual entry’. You can then populate all relevant information of your publication on the following page. Don’t forget to scroll to the bottom to ‘save’ your record!
Step 2 – Once the publication record exists within BRIAN, click on the the blue arrow up icon, and you will be taken to the deposit page
Step 3 – Locate the correct version of your full text in accordance with the policy advice from Sherpa romeo; and then click ‘upload’.
When the upload is complete, you will be notified on the screen that your full text is under review by the BURO team. Once approved by the BURO team of its legality, the link to the full text in BURO will be created and the link will also appear on your Staff Profile Page. If at any point you are unsure of this process, please send an email either to BRIAN@bournemouth.ac.uk or BURO@bournemouth.ac.uk for assistance and advice.
For starters, to change information on your Staff Profile Pages, you will need to log onto your BRIAN account to do so.
Any information added or amended on your BRIAN account usually requires an overnight automated refresh for it to appear on your Staff Profile Pages the next day.
Here’s the tip – if you want to see the changes made straight away, there is a button on your Staff Profile Page which you can click to prompt the refresh to take place instantaneously.
Scroll to the bottom of your Staff Profile Page and you will see this in the left hand corner –
It’s very discreet but it’s there.
Click on the ‘Refresh now’ button and it will refresh your page and you can see the changes made instantly.
*Please note that any information entered in the ‘Overview’ section under the Profile tab will not appear on your Staff Profile Pages. If you wish to update your background information, there are fields under ‘My Professional Activities’ which will allow you to do so.
Please see below a series of ‘How to update your Staff Profile Pages with BRIAN’ training sessions available during the following dates:
2pm to 3.30pm, 20 August – C203 Christchurch House, Talbot
2pm to 3.30pm, 15 September – S102 Studland House, Lansdowne
1.30pm to 3pm, 28 October – C124, Christchurch House, Talbot
2pm to 3.30pm, 9 November – TBC
2pm to 3.30pm, 15 December – C203, Christchurch House, Talbot
Please get in touch with OD@bournemouth.ac.uk to book a place.
Following the Finch Report, the Open Access movement has gained significant momentum in the UK. Most major funders now have open access policies and mandates. HEFCE’s post-REF2014 policy states – ‘To be eligible for submission in the post-REF2014, journal articles and conference proceedings (with ISSN) accepted for publication after 1 April 2016 must be made open access.
RKEO currently provides a series of Open Access and BRIAN development workshop to help academics understand Open Access and what needs to be done to comply. In this ‘Understanding Open Access’ workshop, you will:
– Gain a background and understanding of Open Access
– Understand what it means for Bournemouth University
– Know how to comply with the Open Access Policies (via BRIAN)
The next workshop will take place on 4th August, from 10am to 11am, at EB202, Lansdowne.
To book a place, please send an email to Organisational Development.
For queries about the workshop, please direct them to Pengpeng Hatch at RKEO.
In order to update your Staff Profile Pages, you will need to update information on your BRIAN account.
By keeping up-to-date information of your publications including journal articles, books, book chapters, conference papers, reports, etc also means that all publication information on your external facing Staff Profile Pages are kept up to date.
The same applies to other types of information including grant and award information, professional activities which include your qualifications, teaching profile, public engagement and outreach activities, memberships, external responsibilities, and many more.
One thing worth noting – The “Overview” page under the ‘Profile’ tab on BRIAN is the latest feature introduced in the latest BRIAN upgrade. All information populated on this “Overview” page WILL NOT be extracted across to your Staff Profile Pages to avoid duplication with similar type information under ‘My Professional Activities’. If you wish to update your academic profile, you will find all relevant items under ‘My Professional Activities’
If you have further queries, please email them to BRIAN@bournemouth.ac.uk.
*BRIAN training sessions are currently taking place once a month so do look out for future training dates for further training!
For 2015/16 Academic Appraisals the appraisee will need to complete the Academic Staff Performance Appraisal Form (ASPAF), Section B (Academic Staff Profile) includes a review of outputs and BURO.
The following guide will help you extract that information from BRIAN / BURO to be able to take it to the meeting.
Following the recent BRIAN upgrade, we are happy to inform you that the system is now functioning as normal. In the unlikely event that you do encounter any problems following the upgrade, please do email BRIAN@bournemouth.ac.uk and a member of the team will be able to assist you.
We have also lined up a couple of BRIAN training dates in June and July. Please see details below:
28 Jan 2016 – 9.00am to 10.30am – S102, Studland House, Lansdowne Campus
24 Feb 2016 – 2.00pm to 3.30pm – C203, Christchurch House, Talbot Campus
16 Mar 2016 – 2.00pm to 3.30pm – S102, Studland House, Lansdowne Campus
5 April 2016 – 9.30am to 11.00am – C203, Christchurch House, Talbot Campus
25 May 2016 – 10.00am to 11.30am – S102, Studland House, Lansdowne Campus
Please get in touch with Organisational Development to book a place in this training. If you have further queries regarding this training, please get in touch with Pengpeng Hatch (01202 961354).
We are happy to inform you that Bournemouth Research Information and Networking System (BRIAN) will be upgrading to a new version. The system will be offline from 8.30am, 20th May 2015 on Wednesday, and will hopefully be restored and functioning fully on the 26th May 2015, 8.30am.
Some of the benefits of this upgrade are:
The page shown when you deposit a publication to BURO has been completely redesigned to improve the flow through the page, to allow entry of an Open access location and to provide more visible guidance.
This is a completely new mechanism designed to assist you and your co-authors when manually adding new works to BRIAN. The first step in this process is to perform a search using the title, partial title or identifier (ISBN or DOI). Using this information, records that already exist in BRIAN may then be claimed by you or your co-author, thereby avoiding the creation of unnecessary manual records.
The new mechanism applies to all publication types. In addition, for Books and Journal articles, searches are also performed against a number of external data sources (including Google Books).
We are happy to announce that in the new version of BRIAN, it is now possible to add a verified Scopus Author Identifier to your account (through ‘search settings’) which will result in all publications linked to the Scopus ID being automatically imported to BRIAN in a claimed state.
This new photo crop mechanism allows you to drag and drop photos in for use and it will also allow you to crop the pictures to the desired style.
We do apologise for the inconvenience but we hope that these exciting new features will be up and running for you to use on the 26th May.
All relevant guidance notes on the Staff Intranet will be updated in due course. If you need any help using the new system or if you encounter any problems after the upgrade, please do send an email to BRIAN@bournemouth.ac.uk and a member of staff will be able to assist you.
Monthly BRIAN training sessions will also start taking place beginning June 2015. Please watch out for announcement on future dates on the RKEO Research blog.
In the meantime, if you do have queries relating to the upgrade, please feel free to get in touch with Pengpeng Hatch at pphatch@bournemouth.ac.uk (01202 961354).
We are happy to inform you that Bournemouth Research Information and Networking System (BRIAN) will be upgrading to a new version. The system will be offline from 8.30am, 20th May 2015 on Wednesday, and will hopefully be restored and functioning fully on the 26th May 2015, 8.30am.
Some of the benefits of this upgrade are:
The page shown when you deposit a publication to BURO has been completely redesigned to improve the flow through the page, to allow entry of an Open access location and to provide more visible guidance.
This is a completely new mechanism designed to assist you and your co-authors when manually adding new works to BRIAN. The first step in this process is to perform a search using the title, partial title or identifier (ISBN or DOI). Using this information, records that already exist in BRIAN may then be claimed by you or your co-author, thereby avoiding the creation of unnecessary manual records.
The new mechanism applies to all publication types. In addition, for Books and Journal articles, searches are also performed against a number of external data sources (including Google Books).
We are happy to announce that in the new version of BRIAN, it is now possible to add a verified Scopus Author Identifier to your account (through ‘search settings’) which will result in all publications linked to the Scopus ID being automatically imported to BRIAN in a claimed state.
This new photo crop mechanism allows you to drag and drop photos in for use and it will also allow you to crop the pictures to the desired style.
We do apologise for the inconvenience but we hope that these exciting new features will be up and running for you to use on the 26th May.
All relevant guidance notes on the Staff Intranet will be updated in due course. If you need any help using the new system or if you encounter any problems after the upgrade, please do send an email to BRIAN@bournemouth.ac.uk and a member of staff will be able to assist you.
Monthly BRIAN training sessions will also start taking place beginning June 2015. Please watch out for announcement on future dates on the RKEO Research blog.
In the meantime, if you do have queries relating to the upgrade, please feel free to get in touch with Pengpeng Hatch at pphatch@bournemouth.ac.uk (01202 961354).
Happy New Year to you all and welcome back to work!
Each day this week we’ll be posting a New Year’s Research Resolution to help you get back into the swing of things. Today’s resolution is to update your staff profile page.
Our staff profile pages provide an excellent opportunity to promote yourself both internally and externally. Jo Garrad’s post demonstrates that the pages are attracting thousands of views from all over the world.
The easiest way to navigate to your profile is to open the application (or click on the ‘academic profile’ link from the staff portal home page). Next, click on ‘People’ in the page header and then on the start letter of your surname. Finally, click on your name. Your profile will then appear. You can also search for your name.
You can update your profile page via BRIAN and fields you can add include:
Having a complete and professional staff profile page can help to attract potential students and collaborators. It will raise your profile externally and will ensure your page appears in web searches.
If you have any queries about BRIAN or the Staff Profile Pages then please direct these to BRIAN@bournemouth.ac.uk
Hi there, my name is Pengpeng Hatch (formerly Ooi) and I am your Research Outputs Advisor within the Project Delivery Team. I work with academic colleagues to increase output volume, quality and impact, and for championing open access publishing across the institution.
Among the initiatives that I’m responsible for is the Writing Academy, geared to provide academics with the support they need to improve and enhance their academic writing. Last year, with the help from colleagues in RKEO, we organised a ‘Bubble-styled’ BU International Open Access week. I am also the institutional contact for all things ‘BRIAN’, our publication management system. Working closely with colleagues in IT, I oversee all planned development for BRIAN and I offer BRIAN training sessions to academic colleagues.
Previous to this role I was the Research Support Officer within the old Research & Knowledge Exchange Operations Team and was responsible for providing professional and specialist support and advice in the management of pre and post award Research and Knowledge Exchange activities which included costing, providing advice on budgetary planning, pricing and project management for the Media School. Before that, I was the Research Development Officer for REF2014 and was part of the team co-ordinating BU’s submission to REF2014.
Apart from international marketing management, my background also includes applied linguistics for language teaching, having gained my Postgraduate Cert. and Masters from Bournemouth University and the University of Southampton. Before moving to the UK, I taught English for 4 years in a secondary school in Miri, a fast developing oil town on Borneo Island, Malaysia. I am also currently undertaking a Doctorate in Education (Creative & Media) with the Faculty of Media and Communications.
Born and bred in Malaysia, I went through childhood and teen years in typical Chinese primary and secondary schools. Like most Malaysian Chinese who went through school surrounded by mostly Chinese, I spoke no English until I went to university at age 19. However, I did secretly read the Sweet Valley High series and Danielle Steel novels when I was supposed to be revising for exams in secondary school and I guess that’s where I learnt most of my English. Now, I have a particular interest in linguistics and sociolinguistics.
Outside of work, I enjoy travelling, sampling good food, crafting and walking the dog.
Happy New Year to you all and welcome back to work!
Each day this week we’ll be posting a New Year’s Research Resolution to help you get back into the swing of things. Today’s resolution is to consider open access publishing via the GOLD route!
Research shows that making your research freely available dramatically increases the number of citations and leads to more people downloading the research papers, this increasing the academic and societal impact of your research.
The gold route to open access is considered at the moment to be the most sustainable method in the long term, and was recommended by the Finch report. It involves publishing in a fully open access journal or website, or in a hybrid journal (i.e. the paper appears in the traditional print journal and is freely available online). Authors usually need to pay for their work to be published via this route.
BU has operated a central dedicated budget for open access payments via the gold route since April 2011. The fund is open to all BU academics and PGRs, and you can find out how to apply here: BU Open Access Fund
Happy New Year to you all and welcome back!
Each day this week we’ll be posting a New Year’s Research Resolution to help you get back into the swing of things, starting with today’s – Love your drafts, don’t delete them, add them to BRIAN!
Don’t delete your drafts! You will hear this A LOT over the next couple of years as the open access movement gathers even more momentum and the role of green open access and institutional repositories is moved to the fore of the next REF (likely to be REF 2020). HEFCE policy states that all journal papers and conference proceedings must be made freely available in an institutional repository (like BURO) at the time of acceptance if they are to be eligible for submission to the next REF (likely to be 2020).
This policy is summarised as:
It is excellent to see the Funding Councils promoting the open access agenda and embedding it within the REF. Making outputs freely available increases their visibility and is likely to increase their impact, not only within the academic community but in the public sphere too. It ensures research is easily accessible to our students, politicians and policy-makers, charities and businesses and industry, as well as to potential collaborators in other countries which can help with building networks and the internationalisation of research.
Talking to academic colleagues around the University it is apparent that the normal practice is to delete previous drafts, including the final accepted version, as soon as a paper is accepted for publication. This needs to change! Many publisher’s will already allow you to add the final accepted version of your paper to BURO (just not the version with the publisher’s header, logo, etc) and this is set to increase in light of the HEFCE consultation. Rather than deleting the final version, add it to BRIAN so it will be freely available to everyone in the institutional repository, BURO.
We need to get into the habit now of doing this now. BRIAN is linked to the Sherpa-Romeo database of journals so you can easily check the archiving policy of the journal. All you need to do is:
1. Log into your BRIAN account and find the paper.
2. One of the tabs is named ‘full text’.
3. If you click into this tab you will see a link near the Sherpa-Romeo logo to check your ‘publisher’s policy’.
4. Click on this and you will see the archiving policy for this particular journal, clearly stating which version of the paper can be uploaded. Ideally you are looking for your journal to be a green journal which allows the accepted version or (even better but quite rare, unless you have paid extra to make it freely available*) the publisher’s version/PDF. See the screen shot.
5. Click ‘back’ and then click on the ‘full text’ tab again and you will see a link (in a blue box) to ‘upload new file for this publication’.
6. Upload the file and follow the onscreen instructions.
7. Your full text will then automatically feed through to BURO and be available open access in the next few days.
*In point 4 I mentioned about paying extra to the publisher at the point of acceptance to make it freely available upon publication. This is often referred to as the gold route to open access publishing and at BU we have a central dedicated budget for paying these fees. You can find out about the GOLD route to open access publishing here: Gold route
So the overriding message for New Year’s Resolution #1 is:
LOVE YOUR DRAFTS – DON’T DELETE THEM – ADD THEM TO BRIAN!
Don’t delete your drafts! You will hear this A LOT over the next couple of years as the open access movement gathers even more momentum and the role of green open access and institutional repositories is moved to the fore of the next REF (likely to be REF 2020). HEFCE have confirmed that all journal papers and conference proceedings submitted to the next REF will have to be made freely available in an institutional or subject repository (such as BURO) upon acceptance (subject to publisher’s embargo periods).
Therefore:
It is excellent to see the Funding Councils promoting the open access agenda and embedding it within the REF. Making outputs freely available increases their visibility and is likely to increase their impact, not only within the academic community but in the public sphere too. It ensures research is easily accessible to our students, politicians and policy-makers, charities and businesses and industry, as well as to potential collaborators in other countries which can help with building networks and the internationalisation of research.
Talking to academic colleagues around the University it is apparent that the normal practice is to delete previous drafts, including the final accepted version, as soon as a paper is approved for publication. This needs to change! Many publisher’s will already allow you to add the final accepted version of your paper to BURO (just not the version with the publisher’s header, logo, etc) and this is set to increase in light of the HEFCE consultation. Rather than deleting the final version, add it to BRIAN so it will be freely available to everyone in the institutional repository, BURO.
We need to get into the habit now of doing this now. BRIAN is linked to the Sherpa-Romeo database of journals so you can easily check the archiving policy of the journal. All you need to do is:
1. Log into your BRIAN account and find the paper.
2. One of the tabs is named ‘full text’.
3. If you click into this tab you will see a link near the Sherpa-Romeo logo to check your ‘publisher’s policy’.
4. Click on this and you will see the archiving policy for this particular journal, clearly stating which version of the paper can be uploaded. Ideally you are looking for your journal to be a green journal which allows the accepted version or (even better but quite rare, unless you have paid extra to make it freely available) the publisher’s version/PDF. See the screen shot.
5. Click ‘back’ and then click on the ‘full text’ tab again and you will see a link (in a blue box) to ‘upload new file for this publication’.
6. Upload the file and follow the onscreen instructions.
7. Your full text will then automatically feed through to BURO and be available open access in the next few days.
In point 4 I mentioned about paying extra to the publisher at the point of acceptance to make it freely available upon publication. This is often referred to as the gold route to open access publishing and at BU we have a central dedicated budget for paying these fees. You can find out about the GOLD route to open access publishing here: Gold route
So the overriding message is:
LOVE YOUR DRAFTS – DON’T DELETE THEM – ADD THEM TO BRIAN!
On the 9 September, Daryl Jones, from Altmetric for Institutions (a web-based application for tracking, monitoring and reporting on impact of research outputs) will be here at Bournemouth University to run a demonstration of the application.
Below are the target audiences that this will likely benefit –
i. Research administrators
· View and analyse the online attention paid to own institution’s research outputs at the institution, department, and author levels.
· Find evidence for institution’s societal impact.
· Compare results from own institution to those of other institutions.
ii. Communications officers
· Assess public engagement and reputation for own institution.
· View and analyse online attention paid to institution’s research outputs.
· Identify key influencers in the community for boosting future engagement
iii. Faculty members
· View and analyse online attention paid to personal or research group/departmental scholarly outputs.
· If involved with promotion and tenure: assess online attention paid to articles for a specific faculty member.
The different types of metrics that the product takes into account (tweets, blog posts, policy documents, news stories, and much more) and how Altmetric for Institutions works with this information to provide a score (in the form of the Altmetric donut) shall be shown.
There is currently an element of Altmetric imbedded within BRIAN. Please do come along to this demonstration to find out more about how Almetric for Institution can help you in managing your research outputs.
The demonstration will take place in EB202, Executive Business Centre, Lansdowne Campus on the 9September, starting at 10.30am (the session will probably last for an hour). If you are interested, or know anyone who will benefit from this demonstration, please do send Peng Peng Hatch an email to express your interest.
Refreshments will also be available on the day.
BU has a number of internal systems that enable research activity and outputs. To find out what the systems are, what they do and how they interact with each other, visit the ‘BU Research Related Systems’ page, which can be found under ‘Research Toolkit’.
The new page contains all you need to know about:
BRIAN (Bournemouth Research Information And Networking) – BU’s publication management system and how it’s linked to the BU staff profile pages. If you have any problems accessing the system or you have any queries please contact BRIAN@bournemouth.ac.uk and the BRIAN team will be happy to help.
BURO (Bournemouth University Research Online) – BU’s institutional repository. If you require help assessing whether an open access version of your work can be contributed to BURO please contact your Subject Library Team or SAS-BURO@bournemouth.ac.uk.
RED (Research and Enterprise Database) – this is a record of all the research and knowledge exchange activity which takes place at BU. If you have any problems accessing the system or you have any queries please contact the R&KE Office .
Please note that Shelly Maskell is the new Research Outputs development officer within R&KEO and as part of this role, Shelly now manages BRIAN.
Don’t delete your drafts! You will hear this A LOT over the next couple of years as the open access movement gathers even more momentum and the role of green open access and institutional repositories is moved to the fore of the next REF (likely to be REF 2020). HEFCE’s consultation on open access and the post-2014 REF closed last week and, although the results are not due out until early next year, it is highly expected that most of the proposals will go ahead. This is likely to result in significant changes to how research papers are published and the full-text is made freely available.
Key changes likely to happen are:
It is excellent to see the Funding Councils promoting the open access agenda and embedding it within the REF. Making outputs freely available increases their visibility and is likely to increase their impact, not only within the academic community but in the public sphere too. It ensures research is easily accessible to our students, politicians and policy-makers, charities and businesses and industry, as well as to potential collaborators in other countries which can help with building networks and the internationalisation of research.
Talking to academic colleagues around the University it is apparent that the normal practice is to delete previous drafts, including the final accepted version, as soon as a paper is approved for publication. This needs to change! Many publisher’s will already allow you to add the final accepted version of your paper to BURO (just not the version with the publisher’s header, logo, etc) and this is set to increase in light of the HEFCE consultation. Rather than deleting the final version, add it to BRIAN so it will be freely available to everyone in the institutional repository, BURO.
We need to get into the habit now of doing this now. BRIAN is linked to the Sherpa-Romeo database of journals so you can easily check the archiving policy of the journal. All you need to do is:
1. Log into your BRIAN account and find the paper.
2. One of the tabs is named ‘full text’.
3. If you click into this tab you will see a link near the Sherpa-Romeo logo to check your ‘publisher’s policy’.
4. Click on this and you will see the archiving policy for this particular journal, clearly stating which version of the paper can be uploaded. Ideally you are looking for your journal to be a green journal which allows the accepted version or (even better but quite rare, unless you have paid extra to make it freely available) the publisher’s version/PDF. See the screen shot.
5. Click ‘back’ and then click on the ‘full text’ tab again and you will see a link (in a blue box) to ‘upload new file for this publication’.
6. Upload the file and follow the onscreen instructions.
7. Your full text will then automatically feed through to BURO and be available open access in the next few days.
In point 4 I mentioned about paying extra to the publisher at the point of acceptance to make it freely available upon publication. This is often referred to as the gold route to open access publishing and at BU we have a central dedicated budget for paying these fees. You can find out about the GOLD route to open access publishing here: Gold route
So the overriding message is:
LOVE YOUR DRAFTS – DON’T DELETE THEM – ADD THEM TO BRIAN!
BU staff can login below:
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