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What it’s like to attend a Research Ethics Panel …. A PGR’s account

Undertaking Research – Facing the BU Ethics Panel

By Orlanda Harvey

When you start your PhD journey, one of the first hurdles that you face is gaining Ethical Approval for your study. This can be a very daunting concept at the beginning, as it is often a complete unknown, or it was for me, as this was the first time I had to go through the process. Looking back now; from the very comfortable vantage point of having achieved my doctorate, it is easy to forget the anxiety and mystique surrounding this process. Questions such as: What happens if I do not get approval? dominated my thoughts. I was one of the lucky ones, for although I was seeking approval to investigate people’s experiences of using substances (In this case Anabolic Androgenic Steroids) which would mean I would have to face the BU panel, I did not need NHS ethical approval. Sitting in an office (the joy of life pre-Covid) alongside peers who were facing that experience made me very thankful, for small mercies, as although the BU process feels as if it takes a long time comparatively, with hindsight it is efficient. This, however, does not mean to say that I did not experience a few bumps in the road.

The key to success for me was advice from my Supervisory Team to ensure that I took time to get all my ducks in a row prior to submission and to take the time to prepare all my information sheets and paperwork. This was valuable as there were no changes required to my initial submission, and it went straight through to the panel. I had also looked at the panel meeting deadlines so that I could plan for my submission date and sought advice from the Research Development and Support (Governance) Team to clarify a few points. Going through the online documentation felt a little bureaucratic and at times repetitive but it was very straightforward and easy to use. It certainly made the write up of the ethics and methodology element chapters of the Thesis easier; as one of my supervisors is prone to say, no writing, when it relates to your study, is ever wasted (thank you Edwin).

The panel meeting itself was an interesting experience, for although my supervisor was there to support me (thank you Margarete) it was very clear that the focus was on me and my plans for the research, so all the questions were directed my way. At first, I was apprehensive but actually the experience turned out to be quite enjoyable. After all, at that point I was incredibly enthusiastic about my project and these people wanted me to talk about it! I later learnt to treasure such moments. The questions they asked came from a place of curiosity, and it was not long into the meeting before I realised that they were interested in supporting the research and were ensuring that I had considered key ethical points. If I am totally honest there was only one question that I found a little left field, but you are never going to agree with everything.

It was not all plain sailing, I did pass the panel but still had the email with, a few minor amendments needed. However, these were easily resolved, added clarity to the participant information sheets and could be covered by just replying with the amendments to the panel chair. Overall, the whole experience was beneficial to both my development as a researcher, and my understanding of the ethics challenges.  The positive comments from the panel also proved to be a bolster to my confidence at that early stage in my PhD Journey.

A final unexpected outcome was that, as a result of going through the checklist I had to consider if my population was vulnerable, as people who use illicit drugs are quite often are given this label as a de-facto result of their drug use. This was interesting as although they were using drugs that although not illegal, they do fall into a grey area of the law and was something that we discussed at Panel. This made me think more deeply about the population as a whole, and as a result ended up in me writing a short paper, which was published on the ethics of using AAS and the perceived vulnerability of this group: ‘Shades of Grey’: The Ethics of Social Work Practice in Relation to Un-prescribed Anabolic Androgenic Steroid Use,  which, brings me back to Edwin’s sage advice: nothing you write should ever be wasted 🙂

Dr Oliver’s webinar to US Major League sports executives

Dr John Oliver recently delivered a webinar entitled After the shock: business innovation in a post pandemic world to major league executives from the NBA and MLS. The session was based on Dr Oliver’s British Academy funded research and the webinar was hosted by sports management consultants ‘Sportsology’. Barry McNeill, CEO at Sportsology, commented that the webinar provided a “thought provoking view” on how crisis events affected organisational culture and attitudes to business innovation and performance.

Dr Oliver’s research can be accessed at: Oliver, J.J. (2020). Corporate turnaround failure: is the proper diagnosis transgenerational response? Strategy & Leadership. Vol. 48 No. 4, pp. 37-43.

BU Research Matters: the evolution of research during a global pandemic – joining our research community

Dr Marc Vander Linden - Bournemouth University Staff Profile PagesThis week on the Research Blog, we are exploring how our amazing community of researchers have evolved and adapted their research activities in response to the COVID-19 pandemic. 

Dr Marc Vander Linden, who joined BU in March 2020 as part of the creation of the Institute for the Modelling of Socio-Environmental Transitions starts the mini-series off. Below, Marc shares his reflections, details how he has adapted and explains why we still need face-to-face interaction: 

“A year ago, I joined Bournemouth University as a senior lecturer within the newly created Institute for the Modelling of Socio-Environmental Transitions (IMSET). Obviously, the prospect of a national lockdown was then looming closer and closer but I never thought that, several months later, I would still be a “virtual colleague”, delivering my – new-ish by now – duties from home and through the 13inch window of my laptop screen. We all have experienced first hand the challenges of the current situation. Being married to an academic and parent of two (very resilient, I must proudly add!) children, it goes without saying that home-schooling has taken its toll on working conditions. These have not been ideal to discover and manage the many administrative and teaching tasks incurred by a new job. In this sense, doing research has been indeed a challenge, but overall less a luxury than a necessary intellectual lifeline.

I am an archaeologist working on past population history, and long-term human-environment interactions, especially the mechanisms and consequences of the introduction and development of early farming techniques across Europe. My research covers multiple facets, each having been affected in different ways by COVID-19. The most-well-known, “romantic” thing about being an archaeologist is the field, in my case digging in caves in Montenegro. Obviously, with travel bans and the local hardships of the pandemic, any form of fieldwork has been impossible to undertake. As I was about to start surveying a new region, the lack of fieldwork not only has an immediate effect upon my research, but will also have negative repercussions felt over several years to come as I cannot dig new sites, identify new research problems and apply for corresponding funding. Yet, this unexpected pause also offered opportunities to revisit and complete older work, and prepare it for final publication thanks to a collective effort involving former post-docs, PhD students, and local Serbian and Montenegrin collaborators.

Another part of my research draws on legacy data, which is assembling, compiling and analysing datasets from published and unpublished literature. This includes, among others, collating information scattered in a multitude of individual reports related to changes in past farming regimes (e.g. presence of certain crops and weeds, or the preference for particular animal domesticates, or the contribution of hunting to the economy). The resulting “big data” not only constitute the empirical baseline for a range of analyses, but these results can also be used by collaborators from disciplines that consider estimates of anthropogenic activity (e.g. anthropogenic land cover models). Such multi-layered work is only possible by being part of an extensive international network of researchers, meeting regularly in a virtual world of Zoom meetings, shared folders, google documents, sometimes spiced up by the pleasure of doodle polls to identify the right meeting slot across multiple time zones. In many respects, the COVID-19 induced familiarity of online platforms and tools has bolstered this dimension of my research and made me more open to new collaborations.

This being said, the picture is not entirely rosy and, in so many ways, I’d say the most difficult part has actually been to become a BU colleague. After all, it is difficult to lose sight, when constantly stuck at home in front of a laptop, that you’re part of a new institution, with rules to follow and timelines to respect. As part of IMSET, “older hands” have provided outstanding support to us newbies, and lots of energy has gone into creating and maintaining contact through weekly – virtual obviously – lab meetings. Though we’ve made huge strides to come together as a group, the biggest drawback still remains to not being able to pop in someone’s office for advice or a simple chat. Online collaboration presents numerous advantages when relying upon and interacting with a huge body of collaborators and, arguably, my research has developed well despite, if not thanks, to the “new normal” imposed by COVID-19.

Yet, I’m desperately craving for the inherent simplicity and spontaneity of unplanned interactions with talented colleagues for diverse scientific horizons, those simple moments which, in my experience, are so essential in generating successful, innovative and fun research”.

 

High Resolution 3D Digital Assets of Whole body Human Anatomy available for BU Research and Education

As one of the products from the HEIF6 Project, our team has developed a wide collection of digital assets to represent human anatomy. The understanding of human anatomy is vital to the delivery of healthcare. For medical students, this necessary awareness of anatomy and 3D spatial orientation is traditionally learned through cadaveric dissection. This is expensive and has practical as well as ethical constraints to available teaching time. The digital models can be used as assets for interdisciplinary research between the fields of Arts, Science and Healthcare. We welcome ideas from the BU community for proposals of novel use cases, research, grant applications and availability as teaching tools or base models for complex animation techniques.

Contact:

Learn more about the available assets and how to collaborate with the Neuravatar team by contacting Dr Xiaosong Yang (xyang@bournemouth.ac.uk) or Dr. Rupert Page (Rupert.Page@poole.nhs.uk).

👀 A glance at the 3D models available so far 👀

 

The role of the Research Ethics Panels at BU

Since 2014, the Social Sciences & Humanities (SSH) and Science, Technology & Health (STH) Research Ethics Panels have reviewed and continue to review ethics checklists submitted by staff and postgraduate research students (above minimal risk only). Their role is to review the ethical aspects of the study to facilitate high quality, safe research practice.  This may be involve a light-touch process if the research is deemed low risk, or it may include an interview with the Panel if it is assessed as above minimal risk.

When first established, the Panels were chaired by Dr Sean Beer (SSH REP) and the late Prof Holger Schutkowski (STH REP) who worked hard to establish the process we have today.  The current Panel Chairs are Profs Jonathan Parker (SSH REP) and Sam Porter (STH REP) who picked up the reins in February 2019 to continue and champion the work of the Panels and who work tirelessly to support our research community.

The Chairs are assisted by Deputy Chairs, Prof Richard Berger (SSH REP) and Dr Jayne Caudwell (STH REP) and academics colleagues from across BU and representatives from Professional Services and independent lay members.  Together, members have a wide range of experience and expertise.  This allows the Panel to provide well structured, consistent and balanced opinions when considering the ethical viability of projects submitted for review.

Support for the panels is provided Sarah Bell (SSH REP), who is the University’s Research Governance Advisor, and Suzy Wignall (STH REP), who is the Clinical Governance Advisor. They are happy to answer any queries that you may have.

Going through the process of an ethics review shouldn’t be a tick box exercise that is forgotten about once a favourable opinion is secured.  This isn’t what the process is about.  Ethical issues can occur at any time throughout the life cycle of a research project – when recruiting participants, in process of analysing data, in the reporting of research results.  Your ethics review is a living document that should be referred to and updated as and when appropriate.

Members are approachable should you have questions before you submit an ethics checklist and there is plenty of guidance available via the research governance & integrity website.  Never think you are alone in the process.  We are here to help and be a source of support throughout the life cycle of your research project.

Horizon Europe: Early Information on the Proposal Template

UKRO have recently provided some insights into expected Horizon Europe proposal templates.

The Horizon Europe (HEU) proposal templates are currently under development and have not been published yet. However, UKRO has obtained some information regarding the first version of the proposal template, which indicates that there will be several differences when compared with the Horizon 2020 proposal.

The first version of the draft application form for Innovation Action (IA) and Research and Innovation Actions (RIA) demonstrates strong continuity with the Horizon 2020 proposals. It maintains the online Part A for general, administrative and financial information, and Part B for the technical description of the research project – divided into three sections that reflect the Horizon Europe evaluation criteria: Excellence, Impact and Implementation.

According to UKRO, the modifications presented below are under consideration, however are not final and thus subject to further changes.

Part A

  • A new self-declaration on Gender Equality Plans (GEP) has been added; if the proposal is selected, having a GEP will be mandatory for public bodies, HEI and research organisations before signature of the grant agreement;
  • ‘Description of the individual members of the consortium’ has been moved from Part B (former Section 4);
  • For statistical reasons, more information on researchers involved in the proposal can be provided (e.g. gender, career stage, etc);
  • Minor changes to the ethics questions have been introduced (split into two parts: ‘Ethics and Security’); furthermore, a longer ‘Declarations’ list has been included;
  • The ‘Ethics self-assessment’ (narrative part) has been moved from Part B (former Section 5);
  • The ‘Open Data Management Pilot’ opt-out/in section has been removed; a Data Management Plan (DMP) will be a mandatory deliverable by month six of the project and must be covered in Part B together with Open Access practices;
  • The headings in the budget table have been renamed in line with the new financial provisions of Horizon Europe.

Part B

  • New 45-page limit for the title, list of participants and sections 1, 2 and 3 introduced (70 pages in Horizon 2020); former Section 4 (Members of consortium) and Section 5 (Ethics and security) have been moved to Part A;
  • Key elements of the award criteria used in evaluation process and indicative number of pages for each sub-heading have been added;
  • Section 1 “Excellence”: sub-headings have been rearranged and renamed; ‘Open Science practices’ must be described as an integral part of the methodology (with an obligatory Data Management Plan) and not only covered under the ‘Impact/dissemination’ part, as was the case in Horizon 2020;
  • Section 2 “Impact”: major changes to the content and layout are being proposed.
    • This section will now be composed of two sub-headings: ‘Project’s pathways towards impact’ and ‘Measures to maximise impact – Dissemination, exploitation and communication’, complemented by a ‘Summary canvas’ visualising links between the key Impact elements (needs/results/measures and target groups/outputs/impacts).
    • Moreover, new questions/guidance has been added on how to approach the Impact section (e.g. with relation to the Work Programme’s destinations and the topic’s expected outcomes, in terms of scientific, economic/technological and societal impacts) and on how to determine ‘the scale and significance of the project’s contribution to the expected outcomes and impacts’. The requirement to present a draft ‘Plan for dissemination and exploitation including communication activities’ remains and becomes a mandatory project deliverable by month six of the project (not at the periodic/final report stage).
    • If exploitation is expected primarily in non-associated third countries, applicants will need to justify the EU’s interest in the proposal. The draft template does not require a ‘business plan’ explicitly anymore (required for Innovation Actions in Horizon 2020), but where relevant, applicants must still outline the commercialisation path for their innovations in the Plan.
  • Section 3 “Quality and efficiency of the implementation”: the key change is a removal of a dedicated section on the ‘organisational structure and the decision-making mechanisms’; other sub-headings have been slightly rearranged and renamed into: ‘Work plan and resources’ and ‘Capacity of participants and consortium as a whole’; minor changes have been made to the ‘Implementation tables’ (e.g. more classification options for deliverables, dissemination activities and risks) and ‘Costs justification tables’, in line with budget headings (e.g. ‘purchase costs’).

The first HEU calls are expected to open in April after the EU Parliament formally adopts the Regulation establishing the programme.

Research Professional – all you need to know

Every BU academic has a Research Professional account which delivers weekly emails detailing funding opportunities in their broad subject area. To really make the most of your Research Professional account, you should tailor it further by establishing additional alerts based on your specific area of expertise. The Funding Development Team Officers can assist you with this, if required.

Research Professional have created several guides to help introduce users to Research Professional. These can be downloaded here.

Quick Start Guide: Explains to users their first steps with the website, from creating an account to searching for content and setting up email alerts, all in the space of a single page.

User Guide: More detailed information covering all the key aspects of using Research Professional.

Administrator Guide: A detailed description of the administrator functionality.

In addition to the above, there are a set of 2-3 minute videos online, designed to take a user through all the key features of Research Professional. To access the videos, please use the following link: http://www.youtube.com/researchprofessional

Research Professional are running a series of online training broadcasts aimed at introducing users to the basics of creating and configuring their accounts on Research Professional. They are holding monthly sessions, covering everything you need to get started with Research Professional. The broadcast sessions will run for no more than 60 minutes, with the opportunity to ask questions via text chat. Each session will cover:

  • Self registration and logging in
  • Building searches
  • Setting personalised alerts
  • Saving and bookmarking items
  • Subscribing to news alerts
  • Configuring your personal profile

Each session will run between 10.00am and 11.00am (UK) on the second Tuesday of each month. You can register here for your preferred date:

9th March 2021

11th May 2021

13th July 2021

14th September 2021

9th November 2021

These are free and comprehensive training sessions and so this is a good opportunity to get to grips with how Research Professional can work for you.

Have you noticed the pink box on the BU Research Blog homepage?

By clicking on this box, on the left of the Research Blog home page just under the text ‘Funding Opportunities‘, you access a Research Professional real-time search of the calls announced by the Major UK Funders. Use this feature to stay up to date with funding calls. Please note that you will have to be on campus or connecting to your desktop via our VPN to fully access this service.

HEIF – the final instalment

HEIF – the final instalment

(This is literally just the title to highlight the end of this blog series, not the end of HEIF)

When writing these blog posts, I wasn’t expecting them to turn into a trilogy from the planned double feature, but here we are.

 

In this third instalment of knowledge exchange and HEIF related stories, I’m going to share with you some potential project ideas and examples of HEIF projects from other institutions.

 

The small fund is for getting a KE project started or concluding a KE project.

  • Do you have an idea but need a business to collaborate with and are unsure how to do this?
  • Do you think you have a great project idea but don’t know what market opportunities there are (if any!)?
  • Do you have a business contact who is keen to work with you, but they do not have the available funding for consultancy?
  • Are you working with a charity and need a big of funding to get your project to the next stage?
  • Are you seeking public engagement ideas or projects?

If ANY of these apply to you directly or are similar situations that you have been in, get in touch.

 

To give some examples as to how different institutions use their HEIF funding, here are some ideas and links to searchable projects:

At the University of Southampton, their HEIF allocation as funded projects such as; Video Game Photography: An Examination of Reflective Gameplay, Participation and Responsible Innovation for Co-Design for Exchange and Digital Police Officer: Linguistic Analysis to Identify Cybercriminals.

 

The University of Winchester have funded projects such as; Stormbreak: inspiring movement for positive mental health in primary school and HELP (Health Enhancing Lifestyle Programme) Hampshire Stroke Clinic. Further information on these projects can be found here.

 

The University of Surrey have invested some of their HEIF funds into a Living Lab. This approach to user-centred research and open innovation already has a string of achievements since it’s conception in November 2019 and has funded a series of small collaborative projects in areas such as environmental behaviour and community regeneration.

 

The University of Sussex refocused some of their HEIF funding on Covid-19 relief to their local area where possible, as did the University of Liverpool.

 

Do get in touch to discuss your KE project and how HEIF might be able to help you.

 

As a further note, a specific Proof of Concept strand will be available shortly, please do look out for information on this.

 

Policy opportunities

Please see a range of policy opportunities coming up soon.

If you intend to respond to a select committee inquiry, a consultation, or an APPG (all party parliamentary group) call for evidence please engage with BU’s policy team in good time before submitting your response. Contact us on: policy@bournemouth.ac.uk

  • BEIS Consultation survey – Get your voice heard on energy policy – BEIS are keen to understand how to more effectively engage experts and stakeholders in policy making process.

  • 4 March – Defra Science Advisory Council – recruiting both for Chair and members. They are really keen to encourage interest from a diverse range of people, and are happy to answer any informal inquiries directed at Amanna Giles, science.advisory.council@defra.gov.uk. Please find supporting note attached.

  • 5 March – The International Trade Committee are looking for a number of specialist advisers to support on the scrutiny of trade negotiations. Advisers would be required to attend committee meetings (likely virtually). Details on how to apply can be found here.

 

  • 9 March 2-4pm: Data First Academic Seminar – MoJ ARI
    The seminar will focus on the Ministry of Justice Areas of Research Interest and Data First combined (more detail in the attached). It could appeal to both academics with an interest in justice data and knowledge brokers working on their behalf. If anyone is interested, please ask email datafirst@justice.gov.uk to be added them to the calendar invite.

 

  • 17-21 May – Save the date – COP26 Climate Exp0 – A fusion of Science and Policy virtual conference – will showcase the latest thinking and most relevant international research in the run up to COP26 around five themes. Deadline to register 10 March.

 

Policy Writing Workshop

If you are interested in having an impact on policy, responding to select committee inquiries or Government consultations you may be interested to attend a free (external) policy writing workshop on 4 March at 17:00. Moving from an academic style of writing to policy writing is an aspect that colleagues can regularly struggle with. The workshop will be led by colleagues from Cambridge University Science and Policy Exchange (CUSPE), alongside Dr Andrew Kaye, Head of International Resilience, at the Government office for Science – All welcome!

Book your place on the workshop through Eventbrite.

Here is the workshop blurb:

Do you want to learn how to influence policy makers and better explain the significance of your research?

This workshop is perfect for anyone seeking to improve their writing skills. We will learn more about writing to support policy development, covering both what civil servants and ministers expect and how to provide the information they really need. This will be an interactive session, including time for Q&A.

Speaker: Dr Andrew Kaye, Head of International Resilience, Government Office for Science

Dr Kaye is currently responsible for coordinating science advice during emergencies. Previously he has been a ministerial speechwriter and worked in government communications. Having completed a PhD in History at the University of Cambridge, Dr Kaye lectured in US history at the Universities of Newcastle and Durham before joining the Civil Service.

NERC standard grants (July 2021 deadline) – internal competition launched

NERC introduced demand management measures in 2012. These were revised in 2015 to reduce the number and size of applications from research organisations for NERC’s discovery science standard grant scheme.

As at January 2020, BU has been capped at one application per standard grant round. The measures only apply to NERC standard grants (including new investigators). An application counts towards an organisation, where the organisation is applying as the grant holding organisation (of the lead or component grant). This will be the organisation of the Principal Investigator of the lead or component grant.

BU process

As a result, BU has introduced a process for determining which application will be submitted to each NERC Standard Grant round. This will take the form of an internal competition, which will include peer review. The next available standard grant round is July 2021. The deadline for internal Expressions of Interest (EoI) which will be used to determine which application will be submitted is Friday 26th March 2021.  The EoI form, BU policy for NERC Demand Management Measures and process for selecting an application can be found here: I:\RDS\Public\NERC Demand Management.

NERC have advised that where a research organisation submits more applications to any round than allowed under the cap, NERC will office-reject any excess applications, based purely on the time of submission through the Je-S system (last submitted = first rejected). However, as RDS submit applications through Je-S on behalf of applicants, RDS will not submit any applications that do not have prior agreement from the internal competition.

Following the internal competition, the Principal Investigator will have access to support from RDS, and will work closely with Research Facilitators and Funding Development Officers to develop the application. Access to external bid reviewers will also be available.

Appeals process

If an EoI is not selected to be submitted as an application, the Principal Investigator can appeal to Professor Tim McIntyre-Bhatty, Deputy Vice-Chancellor. Any appeals must be submitted within ten working days of the original decision. All appeals will be considered within ten working days of receipt.

RDS Contacts

Please contact Lisa Andrews, RDS Research Facilitator – andrewsl@bournemouth.ac.uk if you wish to submit an expression of interest.

NIHR issues final update on implementation of the Restart Framework

The NIHR published a Framework on 21 May 2020 – when the NHS started to restore routine clinical services – to support the restarting of research paused due to COVID-19. Developed in partnership with multiple stakeholders and the devolved nations, the Framework provides a flexible structure for local decision-making.

You can read the latest and final update here.