BU Research Blog

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BU, like other UK universities, has a support network to help staff prepare for REF 2021. Much of this support centres around three REF categories: Outputs, Impact and Environment. For the past few years I have been chairing the BU REF Outputs Sub-Committee. The committee considers what academics could be doing to maximise their individual outputs and UoAs to maximise the submission of outputs across staff; it also oversees that all outputs are compliant with the requirements for REF submission.

In the latter capacity, the Outputs Sub-Committee oversees the BU Open Access fund to enable staff to publish in Open Access journals that require the payment of a publication fee. One of the key tasks of the committee is to promote REF amongst BU staff, to make sure it is high upon everyone’s agenda, or at least on those members of staff likely to be submitted.

The committee members share ideas and good practice across UoAs. As the different UoAs are of different sizes (in terms of number of staff and hence outputs required) and at different stages of readiness, there is a lot of potential for learning across UoAs. The membership of this committee comprises the Output Champions for all the UoAs to which BU is likely to submit in November 2020. The committee is expertly organised by Shelly Anne Stringer, who makes my life as Chair so much easier.

One issue currently playing is REF2021 changing from using SCOPUS (Elsevier) in REF 2014 as its designated database for ‘checking’ publication data of submissions to Web of Science (Clarivate Analytics). This is particularly important for UoAs in Main Panel A and some in Main Panel B; for BU that is definitely UoA3, UoA4 and UoA11. One would expect that one bibliographic data base is very much like the next one, but nothing is further from the truth.

Knowing that SCOPUS and Web of Science record different outputs, the Outputs Committee approached BU library to investigate. The Academic Liaison Librarian, Caspian Dugdale, took my name as a case study just before Christmas and searched for the various permutations of my name on academic publications. For example, on Scopus there are currently 10 variations on my name. The first finding was that there were 256 publications listed for me on SCOPUS but only 187 on Web of Science. When Caspian compared the two bibliographic datasets, he also discovered that 112 publications were unique to SCOPUS, the larger dataset, but even more interesting perhaps is the finding that 52 records of outputs were unique to Web of Science.

On closer examination, not all records were unique as some simply listed differently on the two databases when attempting to remove duplicate records these were not recognised in the system as duplicates. However, some were unique records, as I had been keeping an eye on my SCOPUS registration since REF 2014 there was nothing new there, but I did pick up two new publications, one from 2013 and one from 2014, that I did not previously know about. Unfortunately, both are half-page conference presentations published in an academic journal long after the conference and both conferences were already listed on my CV.

The main message is that Web of Science appears to be less complete than SCOPUS and that we need to keep a close eye on it to ensure all relevant BU publications are properly recorded.

By Professor Edwin van Teijlingen, Chair of the BU Outputs Sub-Committee

Want to know more?

For more details about how citations data will be used in REF2021, see p.50 of the REF Panel Criteria and Working Methods and p.66 of the REF Guidance on Submissions.

Also, have a look our other BU REF Week blog posts.

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From your career to the REF and back again

With the institutional mock-REF exercise underway, and submission to REF2021 looming in the not so distant future, it’s a busy period for BU’s Impact Champions, Officers and PDRAs. Ensuring each Unit of Assessment’s most promising impact case studies are identified and developed right up until Research England’s cut-off of 31^st July 2020 is the most important duty of BU’s Impact Sub-Committee.

Clearly, impact development is critical across BU for our success in the REF and subsequent quality-related (QR) income. In REF2014, the return for a 4* case study was ~£46k – a fact that can be boasted by contributing authors in their applications for career progression. Yet many academics are reluctant to spend time on impact-related activities, primarily because they feel the time that they invest would be better spent elsewhere. I’d like to contest this viewpoint for three key reasons:

• Research impact is important to BU and is here to stay: It is heavily featured in BU2025 and the revised definition of Fusion. The Impact Sub-Committee is working to bring about the culture change that is required for impact to be embraced across the institution, and to bring about appropriate recognition for academics with impactful research.
• A track record of societal impact can increase your chances of grant success: UK Research and Innovation (UKRI, formerly RCUK) bids require impact plans, and those who have previously engaged with society are more likely to be rewarded.
• Engaging with society, charities and industry provides an opportunity for academics to get out of the office and have a positive influence on the real-world. For some this will have the additional bonus of financial investment and return from those they engage with – many matched-funded PhD studentships result from these relationships.

So how do you get involved in research impact? One of the hardest jobs of the UoA impact teams is to identify potential case studies – if you are already involved in impactful research, let your Impact Champion or Officer know. If you have an idea for future impact, also let them know. Impact development does not need to drain your time, particularly if you seek out the support that is on offer, and work in collaborative teams. This last point is important – developing the best impact case studies will benefit the whole institution in terms of REF return, and the responsibility shouldn’t fall on a few individuals. On the contrary, because research impact has increasing relevance to an individual’s internal and external career progression, there has been no better time to contribute to BU’s REF impact preparations.

By Professor Sarah Bate, Chair of the BU Impact Sub-Committee

Want to know more?

For more information about how impact will be assessed in REF2021, see Part 3, Section 3 of the REF Guidance on Submissions and Part 3, Section 4 and Annex A of the REF Panel Criteria and Working Methods.

Also, have a look our other BU REF Week blog posts.

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As you will have seen from the Welcome to BU REF Week on Monday, REF 2021 is fast approaching! To prepare for the final submission in Autumn 2020, various stocktake exercises have already taken place, and many BU staff are now in the throes of a mock REF assessment exercise which will examine all three elements of the REF: Outputs, Impact and Environment.

All REF-eligible staff are being asked to submit between 1–5 outputs for review by a panel consisting of a number of academic peers from within BU and 2–3 expert reviewers from external institutions. Outputs should be selected by the academics from their list of publications on BRIAN, the University’s online publications management system. Staff will need to make sure that reviewers can access a full-text version of their chosen outputs by ensuring:

• The output is uploaded to BURO (BU’s open access repository);
• The publication record on BRIAN includes a DOI or URL which links to the full output;
• A copy of the output is uploaded into BRIAN.

The deadline for academics to select their outputs on BRIAN is 28^th February 2019.

Each Unit of Assessment (UOA) will also submit a number of Impact Case Studies and an Environment Narrative to the reviewers for assessment. The reviewers are aiming to return their scores in early May 2019 and a UOA Moderation Meeting will then be scheduled for the reviewers within each UOA in May/June 2019 to discuss the scores.

If you have any queries about your REF submission, you can contact your relevant UOA Leader or you can email: REF@bournemouth.ac.uk.

Want to know more?

For more information about REF 2021, have a look at the REF Guidance on Submissions and REF Panel Criteria and Working Methods.

Also, have a look at our other BU REF Week blog posts.

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The fundamental policy change for REF 2021 is that institutions must submit all staff with significant responsibility for research, rather than selecting individuals for submission. This change was introduced in response to concerns that selecting staff in previous exercises (such as REF 2014 and RAE 2008) had potentially deleterious effects on individuals, their career choices, progression and morale.

Developing a Code of Practice

All institutions submitting to the REF 2021 must develop and apply a code of practice which sets out the approach they are taking in preparing their submissions. Codes must detail how institutions will apply fair and transparent processes to identify staff with significant responsibility for research, determine who is an independent researcher, and how outputs will be selected. Processes must be consulted on and agreed with staff representative groups. Codes must be submitted to Research England by 7 June 2019. The REF Equality and Diversity Advisory Panel will examine these and advise institutions where revisions are required.

Inclusivity

Inclusivity is extremely important at BU and been a major influence on how the draft BU REF 2021 Code of Practice has developed over the past year. The University Leadership Team (ULT) has discussed various options for identifying staff with significant responsibility for research. These discussions were informed by modelling data and equality analyses. A number of options for identifying staff with significant responsibility for research have been identified. These are based on indicators of active engagement in independent research and will form the basis of the consultation in March with BU staff and staff representative groups. In particular, feedback will be sought on the indicators identified, whether these are applicable across disciplines, and whether these can be applied in a fair, transparent and consistent way to identify all staff with significant responsibility for research.

Your feedback counts!

We plan to share the draft BU REF 2021 Code of Practice with all staff in early March 2019, welcoming feedback and suggestions for improvement. Further information will be available soon!

Want to know more?

See pages 10 and 39 of the REF Guidance on Submissions document for information about how equality and diversity considerations will be taken into account within REF 2021. There is a dedicated Equality and Diversity section on the REF 2021 website too.

Also, have a look at our other BU REF Week blog posts.

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The REF environment statement is a crucial descriptive document which, at its best, demonstrates the current ‘vitality and sustainability’ of the Unit of Assessment (UOA). It is worth 15% of the marks and measures whether the environment is conducive to producing research of world-wide, international or national quality and the extent to which impact is enabled.

The template for the statement has four sections:

• unit context and structure, research and impact strategy;
• people;
• income infrastructure;
• facilities’ collaboration and contribution to the research base, economy and society.

The length of the statement is between 8,000 and 12,000 words for UOAs of up to 70 staff.

For REF 2021, there are two environment statements; the first is an institutional one (REF 5a) and the second is submitted one per UOA (REF 5b). Although a pilot exercise to assess the institutional level statements is being run in REF2021, these marks will not contribute to the outcome – the institutional statement provides context to the UOA statements and will only be looked at in conjunction with those for each UOA.

The UOA statements are accompanied by three items of data as standard:

• research income;
• research doctoral degrees awarded;
• research income in kind (use of RCUK facilities).

UOAs are encouraged to draw on other data to illustrate the content of their statements – for example, on equality, integrity, open data etc. Advice and suggestions on this are available from the Forum for Responsible Research Metrics.

REF environment guidance is contained in the Guidance on Submissions and Panel Criteria and Working Methods but the extracted environment specific guidance is available here.

Want to know more?

More information on the REF can be found on the REF 2021 website.

Also, have a look at our other BU REF Week blog posts!

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What is impact?

The impact element of the REF considers the reach and significance of the impact of research outside of academia. It accounts for 25% of the assessment weighting.  For the purposes of the REF, impact is defined as “an effect on, change or benefit to the economy, society, culture, public policy or services, health, the environment or quality of life, beyond academia.”

It could include a change or benefit to:

• the activity, attitude, awareness, behaviour, capacity, opportunity, performance, policy, practice, process or understanding
• of an audience, beneficiary, community, constituency, organisation or individuals
• in any geographic location whether locally, regionally or nationally or internationally.

For this element of the REF assessment, impact case study teams are expected to submit a five page template which includes details of the underpinning research, resulting impact and evidence to support the impact claimed. The impact case study template can be found in Annex G of the Guidance on Submission document.

Who can help?

Each Unit of Assessment (UoA) is led by a UOA Leader, supported by academic Impact and Outputs Champions. You can find out who your UoA Leadership team is on this section of the blog.

In addition to this, there are four Impact Officers based in Research Development & Support – one per Faculty – who can help build an understanding of impact and develop impact case studies for REF2021.  They can help you put into place an action plan to accelerate the impact of your research, provide support to undertake those activities and assist with evidence gathering.  They can also help provide links to other forms of support within BU, such as working with the PR team or Policy team.

Some UoAs have a dedicated Impact Post-Doctoral Research Assistant who are there to build research capacity, plan and carry out impact activities and write up research work for publication, among other duties.

How can you go about developing the impact of your research?

Demonstrating impact is becoming an increasingly normal part of academic life, with changes in the external environment underpinning the need to show how research is making a difference. Impact should be considered at all stages of the research lifecycle.

When planning your research proposal, consider how your research will make a difference and how it is meeting the needs of society. You could use this as an opportunity to engage with relevant stakeholders when designing your research project, which will make the results more relevant to your end users.  Talk to the Public Engagement Team in RDS for support in developing your engagement ideas.

The change you have in mind will shape the impact activities that you undertake. Do you think your research might change policy?  Could it make a difference to the way a business functions?  Or could it shift public opinion on a key topic?  Knowing your objective makes it easier to identify your target audience and therefore the mechanisms you use to influence them.  Your Faculty Impact Officer will be able to help you plan your activities and the milestones you need to reach to achieve them.

Once research is underway and findings are emerging, you’ll need to think about the key messages that you want to convey to your target audience. It’s important to keep them clear and to use accessible language, so that a non-expert can understand them.  Don’t overload your audience with information – people are more likely to remember the overall message than the fine details.  Talk to the Research Communication Manager in RDS for help with shaping your messages.

You’ll also need to make sure that you’re evidencing the change made by your research. How you evaluate your activities will depend on your original objectives and what you wanted to achieve, as well as the impact activities you’ve undertaken.  Your Faculty Impact Officer and Impact PDRA can help with evidence gathering.

Take a look at our Research Impact Toolkit for further information and ideas.

Want to know more?

For more information about Impact, see Part 3, Section 3 of the REF Guidance on Submissions and Part 3, Section 4 of the REF Panel Criteria and Working Methods.

Also, have a look at our other BU REF Week blog posts.

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If you want to know more about REF2021, the Research Excellence Framework website includes a number of frequently asked questions (FAQs), which might be useful if you have any queries about your own submission.

In the meantime, here is a selection of some relating to Staff.

Staff 

Will institutions be able to decide into which Unit of Assessment (UOA) staff are submitted?

Yes. Responsibility for mapping staff into UOAs will remain with institutions.

What happens if staff are eligible for submission but have no outputs?

All Category A submitted staff (Category A eligible staff with significant responsibility for research) must be returned with a minimum of one output attributed to them in the submission. Where an individual’s circumstances have had an exceptional effect on their ability to work productively throughout the assessment period, so that the individual has not been able to produce an eligible output, a request may be made for the minimum of one requirement to be removed. Where a unit has not submitted a reduction request and is returned with fewer than 2.5 outputs per FTE, and/or has not attributed a minimum of one output to each Category A submitted staff member, any ‘missing’ outputs will be graded as ‘unclassified’.

Will the FTE of staff whose outputs are submitted after they leave the institution be included in the volume measure and count towards the total FTE used to calculate the number of required outputs for the unit?

No. The number of outputs for each submission will be calculated by multiplying the total FTE of ‘Category A submitted’ staff by 2.5.

Can staff employed after the census date be submitted?

Staff employed after the census date will not be eligible for submission.

Staff employed after the census date will not be eligible for submission.

No. The outputs of former staff optionally may be included in submissions, where the staff member was previously employed as Category A eligible when the output was demonstrably generated.

Can research outputs sole-authored by Category C members of staff be submitted for assessment?

No. To be eligible for return, outputs must be authored by ‘Category A submitted’ staff or staff previously employed as ‘Category A eligible’ when the output was first made publicly available. Outputs co-authored by Category C staff may be submitted within the min. 1 and max. 5 limits of the Category A staff co-author.

How do the funding bodies define ‘significant responsibility for research’?

Staff with significant responsibility for research are those for whom explicit time and resources are made available to engage actively in independent research, and that is an expectation of their job role. The REF Guidance on Submissions (Part 3, Section 1) provides a menu of suggested indicators of significant responsibility for research that institutions might use when developing their processes. This guidance does not prescribe a fixed set of criteria that all staff would be required to meet.

Will staff on ‘teaching and research’ contracts be required to demonstrate research independence?

No. Evidence of research independence will only be required for staff on ‘research only’ contracts.

Will institutions be required to submit staff on ‘teaching and research’ contracts who are required to undertake research as part of their role (e.g. through a doctoral research degree) but do not undertake research independently?

Where the institutional process for determining ‘significant responsibility for research’ includes an evaluation of research independence, this may be included in the Code of Practice. Further guidelines on the appropriate indicators of ‘significant responsibility for research’ will be provided in the guidance on submissions and panel criteria.

Want to know more?

For more information about Staff, see Part 3, Section 1 of the REF Guidance on Submissions and Part 3, Section 2 of the REF Panel Criteria and Working Methods.

Also, have a look at our other BU REF Week blog posts.

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If you want to know more about REF2021, the Research Excellence Framework website includes a number of frequently asked questions (FAQs), which might be useful if you have any queries about your own submission.

In the meantime, here is a selection of some relating to Environment.

Environment

Are the qualifying dates for doctoral completions the same as the dates for income?

Yes. Data about research income and research doctoral degrees awarded must fall within the assessment period: 1 August 2013 to 31 July 2020.

What kinds of data can institutions provide in the environment statement? Can they include TEF and/or KEF data?

Institutions can provide any data that they consider appropriate as evidence for claims made in the statement. A working group of the Forum for Responsible Research Metrics was established to consider the types of data that institutions might select to include, and the group provided guidance to the panels.

Some institutions might choose to merge smaller units or redistribute staff – will there be space in the environment statement to explain these decisions?

As in REF2014, the environment template includes a section for submitting units to outline the ‘unit context and structure, research and impact strategy’, including how research is structured across the unit. The panels have set out their expectations for the environment statement in Part 3, Section 5 of the REF Panel Criteria and Working Methods.

How will the panels use the new institutional-level statement in their assessment of the environment?

The sub-panels will use the information provided in the institutional-level statement to inform and contextualise their assessment of the relevant sections of the unit-level template. The institutional-level statement will not be separately assessed or separately scored by the sub-panels.

Are institutions able to include quantitative indicators in their environment statements that were ruled out by the Forum for Responsible Research Metrics?

Yes. The examples provided by the Forum are not intended to be prescriptive, or exhaustive. When including indicators, institutions should follow the eight principles set out in Annex A of the Forum’s guidance.

Want to know more?

For more information about Environment, see Part 3, Section 4 of the REF Guidance on Submissions and Part 3, Section 5 of the REF Panel Criteria and Working Methods.

Also, have a look at our other BU REF Week blog posts.

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If you want to know more about REF2021, the Research Excellence Framework website includes a number of frequently asked questions (FAQs), which might be useful if you have any queries about your own submission.

In the meantime, here is a selection of some relating to Impact.

Impact

Do all the outputs referenced in an impact case study need to be of at least two-star quality?

A case study should include references to up to six research outputs that represent the body of research or a research project that was carried out at the submitting institution. These should be key outputs that underpinned the impact, and that best demonstrate the quality of the body of work or project. The sub-panels will not expect each individual output to meet the quality threshold, but will wish to be satisfied that the listed work was predominantly of at least two-star quality.

Can the same impact case study be submitted by more than one submitting unit?

Where more than one submitting unit made a distinct and material research contribution to an impact, each of those submitting units may submit a case study of the impact. Each submitting unit will need to show that its research made a distinct and material contribution to the impact. This applies whether an institution wishes to submit the same impact in different submissions, or different institutions.

Can an institution submit an impact case study in a Unit of Assessment (UOA), even if the individual who conducted the research is returned in a different UOA?

Yes, we recognise that individual researchers may undertake research across multiple disciplines over time and that UOA boundaries are not rigid. Provided the underpinning research is within the scope of the UOA in which it is submitted, a case study may be submitted in a different UOA from the individual.

Is it a requirement for impact case studies to be based on underpinning research carried out by a Category A eligible staff member?

No. The underpinning research must be carried out by staff working in the submitting HEI and must be within the scope of the relevant UOA descriptor. It may include research undertaken by staff employed on non-Category A eligible contracts.

Can the same underpinning research can be used in more than one impact case study? And can these case studies be submitted within the same UOA?

Units are not prohibited from submitting more than one case study based on the same body of research. However, they should take into account the extent to which this might reduce the reach and significance of the impact described.

An impact case study is being built around my work but I am hoping to move institutions. Can I bring my impact to date with me?

The institution submitting a case study must have produced research which has made a distinct and material contribution to the impact described in the case study. Where a researcher has moved to a different institution during the period in which a body of research underpinning a case study was produced, the submitting institution should make clear that the research undertaken during the period the researcher spent at that institution made a material and distinct contribution to the impact claimed.

Can publications that link to impact case studies still be submitted as outputs?

Yes. Underpinning research referenced in a case study may also be included in a submission as an output (listed in REF2), without disadvantage. In these situations, the assessment of the impact case study will have no bearing on the assessment of the quality of the output.

Does the impact claimed need to be tied to an individual specific output within the body of work?

No. The panels recognise that the link between research and impact can be indirect and non-linear.

Want to know more?

For more information about Impact, see Part 3, Section 3 of the REF Guidance on Submissions and Part 3, Section 4 of the REF Panel Criteria and Working Methods.

Also, have a look at our other BU REF Week blog posts.

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If you want to know more about REF2021, the Research Excellence Framework website includes a number of frequently asked questions (FAQs), which might be useful if you have any queries about your own submission.

In the meantime, here is a selection of some relating to Outputs.

Outputs

Can outputs published while at a non-UK institution, or as an independent scholar, be submitted to REF 2021?

Yes, where they are within the publication period and meet any other applicable eligibility criteria, these outputs may be included in submissions by the institution employing the staff member on the census date.

Will part-time staff have to meet the requirement for a minimum of one output?

Yes. The minimum and maximum limits on the number of outputs will apply to the person, not their FTE.

What will happen if a unit does not submit the required number of outputs or case studies?

Each missing output or case study will receive an ‘unclassified’ score.

Does the REF assessment process distinguish between research outputs on the basis of mode of publication, place of publication or publisher?

No. The REF is governed by a principle of equity and is committed to the fair and equal assessment of all types of research and forms of research output.

Will approaches to double-weighting monographs be determined at main panel level?

Yes. As was the case in REF 2014, each main panel will provide guidance on how outputs of extended scale and scope are characterised in their disciplines, and on the process for requesting an output to be double-weighted.

Does each output for which double-weighting is requested need to have its own individual reserve output? Or can one submit a list of ‘reserve outputs’ (in order of preference) to cover several double-weighting requests?

A ranked list would add greater complexity to the submission process for institutions, in ensuring that the minimum and maximum boundaries are adhered to in the final set of assessed outputs. Institutions should therefore include a ‘reserve’ output for each output requested for double-weighting.

Will double-weighting outputs be optional?

Yes. The decision whether to request double-weighting lies with the submitting unit.

Will a double-weighted item from a single individual count as two items of their five or one?

Where the double-weighting request is accepted, the output will count as two items against the individual to whom it is attributed. (If it is a co-authored output, institutions may attribute the output to a maximum of two members of staff returned within the same submission, in which case it will count as one output for each of them). If the panel does not accept the request, and the output remains single-weighted, it will count as one item.

In the event the request is accepted, or in the event that it is not and the reserve output is assessed instead, the requirement for a minimum of one output should still be met for each Category A submitted staff member (unless individual circumstances apply), and no more than five outputs should be attributed to any one member of current or former staff.

Where an institution employs a member of staff on the census date, which of their outputs can be submitted?

For Category A submitted staff, outputs that are within the publication period and meet any other applicable eligibility criteria (for example, open access requirements) are eligible.

Can the outputs from one staff member be submitted to different units within the same institution?

No. An individual and their outputs can only be submitted to one unit of assessment. Where an individual holds a joint appointment across two or more submitting units within the same institution, the institution must decide on one submission in which to return the individual.

Want to know more?

For more information about Outputs, see Part 3, Section 2 of the REF Guidance on Submissions and Part 3, Section 3 of the REF Panel Criteria and Working Methods.

Also, have a look at our other BU REF Week blog posts.