Tagged / proofreading

BU Research blog in 2023 grows into 2026 publication

open access, Publishing, writing

What started as a BU Research Blog in September 2023 became a properly published paper last week when the Nepal Journal of Public Health published our paper ‘The Final Hurdle: Proofreading your Academic Paper’ [1].  This paper started life as short BU Research Blog with the title ‘Proofreading your article accepted for publication’.  After sharing further experiences about proofreading mishaps the four authors decided to write a paper which is both a reminder to all academics, and piece of advice to perhaps more junior authors.

This paper is the latest in a long line of publications by the authors in the field of health and social care on different aspects of academic writing and publishing.  Earlier articles covered, for example, the writing process, the role of the editor, advice of constructing titles, plagiarism, and many more [2-40].

Prof. Edwin van Teijlingen

Centre for Midwifery & Women’s Health

 

References:

  1. Harvey, O., Arnold, R., Ireland, J., van Teijlingen, E. (2026). The Final Hurdle: Proofreading your Academic Paper. Nepal Journal of Public Health, 3(1), 58–62. https://doi.org/10.70280/njph(2026)v3i1.65
  2. van Teijlingen E (2004), Why I can’t get any academic writing done, Medical Sociology News 30(3): 62-63. britsoc.co.uk/media/26334/MSN_Nov_2004.pdf
  3. Pitchforth, E, Porter, M, van Teijlingen, ER, Forrest Keenan K. (2005) Writing up and presenting qualitative research in family planning & reproductive health care, Journal of Family Planning & Reproductive Health Care 31(2): 132-35. http://jfprhc.bmj.com/content/31/2/132.full.pdf+html
  4. van Teijlingen E. (2008) RAE pulls academics away from applied multidisciplinary health promotion research International Journal of Health Promotion & Education 46: 116.
  5. van Teijlingen E, Ryan, K., Alexander, J., Marchant, S. (2011) The Research Excellence Framework (REF): new developments to assess research in higher education institutions and its impact on society. MIDIRS 21(3): 298-301.
  6. Hartwell, H., van Teijlingen, E., Parker, J. (2013) Nutrition; Effects of the Research Excellence Framework (REF) Nutrition & Food Science 43(1): 74-77.
  7. Simkhada, P., van Teijlingen E., Hundley, V., Simkhada, BD. (2013) Writing an Abstract for a Scientific Conference, Kathmandu University Medical Journal 11(3): 262-65. http://www.kumj.com.np/issue/43/262-265.pdf
  8. van Teijlingen, E., Ireland, J., Hundley, V., Simkhada, P., Sathian, B. (2014) Finding the right title for your article: Advice for academic authors, Nepal Journal of Epidemiology 4(1): 344-347. http://www.nepjol.info/index.php/NJE/article/view/10138/8265
  9. van Teijlingen, E., Hundley, V., Bick, D. (2014) Who should be an author on your academic paper? Midwifery 30: 385-386.
  10. Hall, J., Hundley, V., van Teijlingen, E. (2015) The journal editor: friend or foe? Women & Birth 28(2): e26-e29.
  11. van Teijlingen E, Simkhada P (2016) Publishing in journals of the NepJOL family. INASP website http://blog.inasp.info/publishing-journals-nepjol-family/
  12. Pradhan, A.K., van Teijlingen, E.R. (2017) Predatory publishing: a great concern for authors, Medical Science 5(4): 43.
  13. van Teijlingen, E.R., Dhakal Adhikari, S., Regmi, P.R., van Teijlingen, A., Aryal, N., Panday, S. (2021). Publishing, identifiers & metrics: Playing the numbers game. Health Prospect, 20(1). https://doi.org/10.3126/hprospect.v20i1.37391
  14. Wasti, S.P., van Teijlingen, E., Simkhada, P.P., Hundley, V. with Shreesh, K. (Eds.) (2022) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books [ISBN: 9789937117609]
  15. Arnold, R., Ireland, J., Mahato, P.,
  16. (2022) Writing and publishing a reflective paper: Three case studies, Welhams Academic Journal 1(1): 4-11. https://college.angels.edu.np/images/Academic_Jornal/Welhams_Academic_Journal_Vol-1.pdf
  17. van Teijlingen, E., Hundley, V., Simkhada, P.P., Wasti, S.P. (2022) Introduction, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 1-4.
  18. Simkhada, P., van Teijlingen, E., Hundley, V., Swoveet, P. (2022) Writing an Academic Paper, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 6-14.
  19. Hundley, V., Luce, A., Simkhada, P., van Teijlingen, E. (2022) Collaborative Writing for Publication, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 15-19.
  20. van Teijlingen, E., Simkhada, P., Shanker, S. (2022) Selecting an Appropriate Journal and Submitting your Paper, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 20-31.
  21. van Teijlingen, E., Thapa, D., Marahatta, S.B., Sapkota, J.L., Regmi, P. Sathian, B. (2022) Editors and Reviewers: Roles and Responsibilities, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 32-37.
  22. van Teijlingen, E., Ireland, J., Hundley, V, Dhakal Rai, S., Simkhada, P., Sathian, B. (2022) Identifying an appropriate Title, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 39-47.
  23. Simkhada, P., van Teijlingen, E., Hundley, V., Simkhada, B, Acharya D.R. (2022) Writing an Abstract for a Scientific Conference, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 48-56.
  24. Subedi, M., van Teijlingen, E., Baniya J., Sijapati, B. (2022) Writing the Introduction and Background, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 57-67.
  25. van Teijlingen, E., Pitchforth, E., Keenan Forrest, K., Mahato, P. (2022) Writing a Qualitative Paper, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 88-97.
  26. Wasti, S.P, Devkota, B., Bhatta, D.N., Pitchforth, E., van Teijlingen, E. (2022) Writing the Introduction and Background, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 112-120.
  27. Regmi, P., van Teijlingen, E., Simkhada, P. (2022) Writing up the Discussion, Conclusion and Recommendations, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 121-129
  28. Aryal, N., Regmi, P.R., Simkhada, B., Subedi, M., van Teijlingen, E., Wasti, S.P., Hundley, V, Khatri, R. (2022) Being Ethical in Writing and Publishing, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 153-161.
  29. van Teijlingen, E., Venter, K. (2022) Writing a Book Review, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 162-167.
  30. Devkota, B., Simkhada, P., van Teijlingen, E., Hundley, V, Wasti, S.P. (2022) Writing a Research Proposal, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 168-175.
  31. Wasti, S.P. Regmi, P.R., Simkhada, P., van Teijlingen, E., Hundley, V. (2022) Writing a PhD Proposal, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 176-183.
  32. Hundley, V., Simkhada, P., van Teijlingen, E. (2022) Converting your Master’s or Doctoral Thesis into an Academic Paper for Publication, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 184-189.
  33. van Teijlingen, E., Hundley, V., Simkhada, P., Acharya, J., Silwal, R.C., Wasti, S.P. (2022) Academic Writing: Final Thoughts, In: Wasti, S.P., et al. (Eds.) Academic Writing and Publishing in Health & Social Sciences, Kathmandu, Nepal: Himal Books: 201-20
  34. Harvey, O., van Teijlingen, A., Regmi, P.R., Ireland, J., Rijal, A., van Teijlingen, E.R. (2022) Co-authors, colleagues, and contributors: Complexities in collaboration and sharing lessons on academic writing, Health Prospect 21(1):1-3. https://www.nepjol.info/index.php/HPROSPECT/article/view/39320/31432
  35. van Teijlingen, E., Hundley, V., Sathian, B., Simkhada, P., Robinson, J., Banerjee, I. (2022). The Art of the Editorial. Nepal Journal of Epidemiology 12(1):1135–38. https://doi.org/10.3126/nje.v12i1.43104
  36. Harvey, O., Taylor, A., Regmi, P.R., van Teijlingen, E. (2022) Struggling to reply to reviewers: Some advice for novice researchers. Health Prospect, 21(2):19-22.
  37. Simkhada, B., van Teijlingen, A., Simkhada, P., van Teijlingen, E.R. (2024) ChatGPT: Challenges to editors and examiners. Health Prospect, 23(1): 21–24. https://doi.org/10.3126/hprospect.v23i1.60819
  38. van Teijlingen, E., Subedi, M., Parker, S., Khattri, M.B. (2024) The Use of Artificial Intelligence (AI) in Academic Writing and Publishing Papers, Dhaulagiri Journal of Sociology & Anthropology, 18(2): 1-4. https://www.nepjol.info/index.php/DSAJ/article/view/73358
  39. van Teijlingen, E., Balen, J., Regmi, P., Rushton, S., Simkhada, P., Aryal, N. (2025). Bridging Research and Policy: Practical Tips for Writing Policy Briefs. Journal of Health Promotion, 13(1): 89–96. https://doi.org/10.3126/jhp.v13i1.87170
  40. Pandey, R., Khattri, M.B., Subedi, M., Dixit, K.M., van Teijlingen, E. (2026) Navigating Plagiarism in Social Science Research: Epistemic Re-framing or Unethical Redundancy? Dhaulagiri Journal of Sociology & Anthropology, 20(1): 1-6.

 

Proofreading your article accepted for publication

international, open access, Publishing, writing

It is always a pleasure to see your own paper in print.  If all is properly organised at the publisher, the first time you see you paper as it will look in its final version when you receive the proof copy.  It is the authors’ task to proofread this final copy and pick up any mistakes you may have made or the journal has made putting your word file into the journal’s layout.  More and more journals now ask you to do the proofreading and editing online.  The first message here is that proofreading is exact business and most certainly time consuming.  Moreover, feeding back mistakes you may find in the proofs is not without its trials and tribulations.

Yesterday we received the proofs for a paper accepted by BMC Health Research Policy & Systems [1]. The BMC is part of the publisher Springer , and it uses an online proof system eProofing to which the authors get temporary access, to read and correct text.  This system looks good online, but beware the online version you get to edit does not look the same as the version that will appear in print.  The draft print version generated by eProofing has line numbers which don’t appear online when you are editing the proofs.  So we had to write on the online system separately that we found a set of quotes glued together, as the system does not allow authors to change the lay-out (for obvious reasons). In this case,  we had to write details like: “There needs to be a space after first quote line 421.”  What might look okay in the eProofing version didn’t do so  in the print version, where it was it is wrong.  This is illustrated in the example picture below.

 

Last month we battled with the proofs of another BU paper forthcoming in the journal Women and Birth [2], which is part of Elsevier.  Again, it has an online system for proofs.  This system does not allow the authors to correct mistakes in in the line spacing.  So we ended up writing to journal manager, not the editor, things like: “There is a very big gap between the end of section 3.7. and Overview of findings section – please could the text be rearranged to get rid of this big gap.”  We also asked for a summary section to be kept on one page, not having an orphan two words on the next page, but that appeared to be too difficult a request.  We think we a little flexibility, i.e. a human intervention the lay-out could have been improved.  See illustration below with text as it appears in the current online-first version.

We like to stress our advice to set plenty of time aside to read and edit the proofs, and to send details instructions to the journal manager or editor about what needs changing.  Changes include typos, grammar and style, but also lay-out of text and illustrations, boxes in the text, tables and figures.  “It is also important to check tables and figures during the proof-reading as the formatting can often go astray during the typesetting process” as we highlighted by Sheppard and colleagues [3].  Also double check correct spelling of names of co-authors and the final author order in the proofs.  Many years ago, I received the proof of pages of a midwifery article [4].

I dutifully read and edited  the proof of the actual text, but I never check the short introduction with the authors’ names which an editor had added to the final proofs.  When the paper came out in print to transpired that this editor has changed the author order, i.e. my name was first, probably because I had submitted the paper on behalf of my co-author.  This cause some problems with my co-author, made all the worse since I am married to her.

 

Prof. Edwin van Teijlingen

Centre for Midwifery & Women’s Health

References:

  1. Wasti, S.P., van Teijlingen, E., Rushton, S., Subedi, M., Simkhada, P., Balen, J., Nepal Federalisation of Health Team (2023)  Overcoming the challenges facing Nepal’s health system during federalisation: an analysis of health system building blocks. Journal of the Health Research Policy & Systems. (forthcoming).
  2. Arnold, R., Way, S., Mahato, P., van Teijlingen, E. (2023) “I might have cried in the changing room, but I still went to work”. Maternity staff managing roles, responsibilities, and emotions of work and home during COVID-19: an Appreciative Inquiry, Women & Birth (online first) 
  3. Sheppard, Z., Hundley, V., Dahal, N.P., Paudyal, P. (2022) Writing a quantitative paper, In: Wasti, S.P., van Teijlingen, E., Simkhada, P., Hundley, V. with Shreesh, K. (eds.) Writing and Publishing Academic Work, Kathmandu, Nepal: Himal Books, pp.78-87.
  4. van Teijlingen E., Ireland, J.C. (2014) Community midwives on the go. Midwives 1: 54-55.